Operations & Executive Assistant (with Marketing Support)

1 week ago


Burnaby BC VN L, Canada 01be1ccd-562b-476c-9167-6cc1634cc8fe Full time $26,000 - $32,000 per year

Clarity FCE & Therapies Inc. is a growing medico-legal and rehabilitation clinic offering Functional Capacity Evaluations, concussion rehab, and counselling services. We are looking for a highly organized, reliable Operations & Executive Assistant to support scheduling, administration, and light marketing tasks.

This role is ideal for someone who loves structure, takes initiative, and enjoys keeping a busy clinic running smoothly.

Responsibilities

  • Schedule assessments, Zoom calls, and client appointments
  • Send confirmations, reminders, intake forms, and follow-ups
  • Manage a dedicated operations inbox
  • Track deadlines, report timelines, and weekly priorities
  • Maintain referral and outreach tracking sheets
  • Prepare basic templates and client folders
  • Create simple Canva materials (handouts, brochures)
  • Post and schedule LinkedIn content (2–3x/week)
  • Research clinics, insurers, and referral partners

Requirements

  • Strong organization and time-management
  • Excellent written communication
  • Attention to detail
  • Reliable and proactive
  • Comfortable with administrative tasks and deadlines
  • Tech-savvy and quick learner
  • Discreet with sensitive information

Bonus: Experience with Canva, LinkedIn posting, or healthcare/legal admin.

How to Apply

Please complete the application form below.

Apply here:

Only applicants who complete the form will be considered.

Job Type: Part-time

Pay: $26.00-$32.00 per hour

Expected hours: 10 – 12 per week

Work Location: Hybrid remote in Burnaby, BC V3N 3L6


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