Executive Assistant

6 days ago

Saanich BC VN E, Canada Luxcare Senior Care Full time $60,000 - $90,000 per year

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role is essential in ensuring the smooth operation of the executive office and requires a blend of administrative expertise, excellent communication skills, and a strong ability to manage multiple tasks efficiently. The ideal candidate will have experience in a fast-paced environment and be comfortable handling confidential information.

Luxcare is seeking a highly organized, tech-savvy Executive Assistant to support our CEO in the day-to-day operations of a fast-paced, mission-driven organization. This role is ideal for someone who thrives in a dynamic environment, has a strong sales instinct, and brings both heart and hustle to their work.

Home Health Care field a plus - vehicle a plus, although not necessary. min 5 years of exp

Key Responsibilities

  • Support the CEO with daily operational tasks, scheduling, and communications.
  • Assist in signing on new clients—confidence in sales and relationship-building is essential.
  • Handle email correspondence, document preparation, and digital filing.
  • Create and manage basic social media content to support company visibility.
  • Maintain a calm, kind, and professional demeanor in a busy, often hectic environment.
  • Work closely with staff and clients, offering patience, empathy, and clear communication.

Duties

  • Provide exceptional customer service by acting as the first point of contact for internal and external stakeholders.
  • Perform data entry and maintain accurate records through effective filing systems.
  • Handle incoming communications via multi-line phone systems with professional phone etiquette.
  • Support daily office operations by managing supplies, coordinating front desk activities, and maintaining a welcoming environment.
  • Assist in the preparation and execution of contracts using DocuSign to ensure timely processing.
  • Proven experience as an Executive Assistant or in a similar administrative role is required.
  • You take great initiative without having to be asked.
  • You are professional, creative, think outside the box and thrive at being your best at all times.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.
  • Skills to manage multiple priorities effectively and can handle multiple task at the same time.
  • Excellent typing skills with attention to detail for accurate data entry and documentation.
  • Demonstrated ability to maintain confidentiality while managing sensitive information.
  • Experience in customer service roles that emphasize communication and interpersonal skills. This position offers an exciting opportunity to work closely with executive leadership while contributing to the overall success of our organization. If you are a motivated individual with a passion for supporting high-level executives, we encourage you to apply.

Why Luxcare?

  • Be part of a compassionate team making a real difference.
  • Work closely with a visionary CEO and leadership team.
  • Enjoy a respectful, collaborative, and growth-oriented culture.
  • Competitive salary and benefits.

Job Type: Full-time

Pay: $30.00-$35.00 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • Mileage reimbursement
  • On-site parking
  • Vision care
  • Wellness program

Work Location: In person

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