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Marketing Assistant

2 weeks ago

Oakville, Ontario, Canada Seasons Retirement Communities Full time

Full-Time, Salaried

1315 North Service Rd East, Oakville, ON L6H 1A7, Canada

Our Mission to You:

As a certified Great Place to Work, Seasons believes that every single team member plays an important role in the overall happiness of our residents. We foster a culture of growth and support for our committed team members and offer opportunities for personal and professional development to advance a rewarding career in the seniors housing sector.

What We Look For:

Seasons looks for individuals who are enthusiastic about making a positive difference in the life of another person. We hire individuals who are committed to building meaningful relationships and strive for service excellence so our residents can be proud to call Seasons their home. Keen attention to details, going the extra mile and putting a little "wow" into everything we do is the Seasons way

Your Opportunity

We're looking for a Marketing Assistant. This position plays a vital role in ensuring efficient day-to-day operations, supporting the execution of Signature Programs and Corporate Initiatives, assisting with marketing communications, and maintaining accurate financial records related to departmental expenditures.

What You Will Do:

  • Prepare meeting agendas, take minutes, track follow-up actions, and maintain departmental documentation.
  • Schedule and organize internal meetings, vendor calls, brainstorming sessions, and project kickoffs.
  • Maintain organized digital and physical filing systems for departmental materials and contracts.
  • Manage departmental invoices, vendor payments, and group credit card reconciliations.
  • Track expenses against budget and prepare monthly expense reports.
  • Serve as the first point of contact for all sales calls, website inquiries, and online reviews, ensuring timely, professional, and accurate responses.
  • Input new leads and inquiries into the CRM system and update client and prospect data as needed for pre-lease communities.
  • Assist in drafting, proofreading, and distributing presentations, marketing materials, newsletters, collateral, and email campaigns.
  • Coordinate photoshoots and post-filming thank-you packages with internal teams and external vendors.
  • Support the creation and scheduling of social media content in collaboration with the Marketing Manager

Qualifications or Skills Required:

  • 2–4 years of experience in a marketing, communications, or administrative support role
  • Degree/Diploma in Marketing, Communications or Business-related area
  • Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
  • Experience with website backends, CRM systems, accounting software, and social media management platforms (e.g., WordPress, HubSpot, Reputation).
  • Strong attention to detail and accuracy, particularly in financial recordkeeping
  • Professional demeanour and commitment to providing outstanding internal and external customer service.
  • Must be a team player and exhibit exceptional customer service orientation and discretion.
  • Well-organized, self-motivated, proactive, and works well under pressure.

All applicants must be legally entitled to work in Canada. As a condition of employment, a Criminal Record Search which may include a vulnerable sector screen, will be required.

Seasons Retirement Communities ("Seasons") is an equal opportunity employer and welcomes applications from all interested parties. In accordance with Season's Accessibility Policy, a request for accommodation will be accepted as part of Season's hiring process.

We thank all applicants for their interest. However only those selected for further consideration will be contacted.

Note during COVID-19: At the outset of the COVID-19 situation in Canada, Seasons Retirement Communities implemented heightened precautionary protocols in all of our homes. We continue to follow the advice of provincial and federal governments, our sector regulators and local Public Health agencies. Job responsibilities are being reviewed and adjusted accordingly to ensure the well-being of the successful candidate.

INDHP