Administrative Assistant

2 days ago

Guelph ON NH H, Canada Devine and Associates Financial Services Inc. Full time

Devine and Associates Financial Services Inc. is a small, established financial firm in Guelph with a close-knit, supportive, and family-like office culture. We pride ourselves on providing thoughtful, personalized service to our clients and fostering a respectful, positive workplace for our team.

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in various office software. This role involves managing administrative tasks, providing exceptional customer service, and ensuring smooth daily operations within a professional environment. The successful candidate will support both front-end client service and behind-the-scenes administrative processing. The position offers an engaging work environment where organizational skills and professionalism are valued.

The Ideal Candidate

  • Is personable, professional, and comfortable interacting with clients
  • Has strong organizational skills and attention to detail
  • Communicates clearly and confidently, both written and verbal
  • Is dependable, proactive, and enjoys working as part of a small team
  • Values consistency, structure, and a positive workplace culture

Responsibilities

  • Manage front desk duties, including greeting visitors and answering multi-line phone systems with professional phone etiquette
  • Perform data entry and maintain accurate records using Microsoft Office suite and internal software systems - Salesforce experience an asset
  • Handle filing, document proofreading, and general clerical tasks to support office efficiency
  • Provide customer support and respond to inquiries via phone, email, or in person
  • Assist with appointment scheduling, calendar management, and follow-up communications
  • Assisting with backend processing and administrative support tasks
  • Accurately documenting all client interactions and correspondence
  • Maintain organized office supplies and ensure the workspace is tidy and functional

Requirements

  • Proven clerical or administrative experience, preferably in a financial office setting
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong computer skills with the ability to perform data entry accurately and efficiently
  • Excellent organizational skills with keen attention to detail
  • Ability to handle multi-line phone systems professionally and courteously
  • Exceptional typing speed and proofreading abilities
  • Strong customer service skills with a friendly demeanor and good phone etiquette
  • Ability to manage multiple tasks simultaneously in a fast-paced environment
  • Prior experience with front desk operations is preferred

Qualifications

  • College diploma or post-secondary education is preferred
  • A diploma in accounting is not required but considered an asset
  • Any certification or education in administration or finance is beneficial
  • Prior administrative or office experience is an asset, but the right attitude and fit are most important

This position offers an opportunity to be an integral part of our team while developing your administrative skills in a professional setting.

Job Types: Full-time, Permanent

Pay: From $27.50 per hour

Expected hours: 32 per week

Benefits:

  • Dental care
  • Extended health care
  • RRSP match

Work Location: In person

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