Executive Assistant to the President

Wener Mgmt (A Division of WenerHouseMusic Inc.)

Pay:
$60,000 (can be scaled with experience)

Type:
Full-time (contract, 12 months with renewal)

Location:
Vancouver, BC (in-office)

Start Date:
January 2026

Position:
Executive Assistant

ABOUT US & POSITION

Wener Mgmt is a dynamic and innovative artist management company representing high-caliber, internationally acclaimed touring and recording artists, with offices in Vancouver, BC and Toronto, ON. We are seeking a highly organized and detail-oriented
Executive Assistant
to join our Vancouver office.

The successful candidate will serve as an
Executive Assistant
, reporting directly to the President while supporting the management team as needed. This is a full-time, in-office position.

KEY ADMINISTRATIVE RESPONSIBILITIES:

Scheduling, Calls, and Travel Management

• Manage multiple calendars for the President, team, and artists
• Set up conference calls, call times, and meetings with internal staff and external clients
• Schedule personal and professional appointments and meetings
• Record meeting minutes and distribute action items accordingly
• Coordinate and book travel, ensuring all travel protocols are met
• Manage travel rewards programs and track travel expenses

Document and File Management

• Draft and prepare official documents, memos, and reports as needed
• Organize financial files, track receipts, and reconcile credit card statements
• Maintain secure password logs and contact databases
• Organize information and paperwork, ensuring file systems are accurate and up to date

Inbox Management

• Handle incoming calls and emails in a prompt and professional manner
• Manage the President's inbox, including drafting and responding to correspondence as needed
• Prioritize and organize incoming communications to ensure timely follow-up
• Oversee general tech maintenance, computer backups, and junk mail checks

Office Management

• Maintain a clean and organized workspace
• Assist in creating and implementing office policies and procedures
• Support in event planning and coordination
• Ordering office supplies, stationary, and business materials
• Handle mailing, scanning, shipping, and photocopying
• Coordinate client and partner gifts and cards as needed
• Liaise with building management and vendors when required

Other Tasks

• Help manage President's work flow, task list, and personal endeavours as needed
• Collaborate on various projects and initiatives, providing administrative support as needed
• Assist with posting and and scheduling content on the company's social media channels
• Handle confidential information with discretion

SKILLS & EXPERIENCE REQUIRED:

• Minimum 3 years' proven experience as an Executive Assistant or similar admin role
• Exceptional organizational, time management, and multi-tasking skills
• Excellent written and verbal communication skills
• Ability to manage a high volume of tasks with strong attention to detail
• Proactive, resourceful, and solution-oriented under pressure
• Strong interpersonal skills and ability to work as part of a close-knit, energetic team
• Proficiency in MS Office, Google Workspace, Dropbox, and MacOS
• Technically proficient and quick to learn new software, tools, and digital systems
• High level of discretion and professionalism
• Availability outside regular office hours on occasion
• Experience or interest in the music industry is a strong asset but not required

HOW TO APPLY:

Please send resume and cover letter with subject line "Executive Assistant Application - [Your Name]" to

by
Friday, November 21, 2025
.

Wener Mgmt is committed to equity and diversity, and strongly welcomes and encourages applications from Indigenous, Black and people of colour, women, persons with disabilities, people who are LGBTQ2S+, and people from other diverse communities.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.