Executive Assistant to The President

We know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. Our employees experience the excitement and satisfaction that comes from working for a successful, expanding company where every team member makes a difference and where initiative and hard work are valued and rewarded. We are confident that if you choose to work at ROBINSON, you will be taking your first steps towards a challenging, profitable, and satisfying career.

The Executive Assistant to the President & CEO is responsible for supporting the President & CEO across a broad range of administrative support functions. The EA will act as a primary point person to coordinate the President & CEO’s schedule, correspondence, travel, and internal communications as needed. This is an ideal opportunity for an individual with meticulous attention to detail and outstanding organizational skills, who enjoys working independently with mínimal supervision. This role requires flexibility with work location (hybrid), hours and priorities and requires a high degree of professionalism and confidentiality.

**What you will do**:

- Handle information with an extremely high degree of sensitivity and confidentiality
- Anticipate the needs of the President & CEO, ensuring they are prepared and briefed in advance of meetings and appointments
- Plan and coordinate internal and external meetings on behalf of the President & CEO, including invitations, agendas, materials, meeting rooms, technical requirements, catering, etc.
- Plan and coordinate all travel arrangements (domestic and international) for the President & CEO, and others upon request
- Take minutes during meetings, including typing, proofreading and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; manage action items and follow ups
- Review, update, edit and format a variety of reports, presentations, letters and documents
- Maintain an electronic filing system for the President & CEO's documents
- Manage company season ticket packages, including assignment and distribution of tickets
- Oversee the organization, preparation and distribution of content for Advisory Board meetings, as well as attend and take minutes
- Provide administrative support to the Chair and Advisory Board, as required
- Perform other duties as assigned

**About you**:

- Minimum 5 years experience in an Executive Assistant role directly supporting senior executive, preferably the President & CEO
- Post-secondary degree or diploma in Business, Communications, Marketing or similar
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Publisher, Outlook)
- Outstanding organizational skills with the ability to shift priorities and multitask
- Experience working independently and anticipating the needs of the President & CEO
- Exceptional communicator, both written and verbal
- Experience working with highly confidential information discreetly and diplomatically
- Ability to travel occasionally and flex your work location and/or hours to meet the needs of the President & CEO

**ROBINSON offers a competitive total rewards program including**:

- An inclusive, fun and family-oriented work environment
- Monthly bonus opportunities
- Annual Profit Share
- Paid Wellness Days
- RRSP Matching
- Employee Referral Bonus
- Sabbatical Leave
- Tuition reimbursement
- Comprehensive benefits
- Training and promotion opportunities

Family-owned ROBINSON is a leading Canadian distributor of plumbing, heating, electrical, and lighting products. Today, the company serves customers in the construction industry and retail home improvement markets through a network of 32 distribution warehouses and showrooms in British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. ROBINSON’s reputation as a growing company with a customer-service oriented culture continues to attract and retain top quality people and has earned it Platinum status among Canada’s Best Managed Companies. ROBINSON is committed to a diverse, inclusive, and respectful workplace. We strive to foster an environment that values our differences and believe in giving back to the communities in which we live and work.