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Executive Assistant

3 weeks ago

North York ON MA B, Canada Summerhill Market Full time $60,000 - $80,000 per year

Executive Assistant – Commissary Kitchen

About Us

Summerhill Market is a boutique grocery store chain in Toronto that specializes in scratch-made prepared foods and on-trend ingredients. Our Commissary Kitchen is the heart of our operations, producing the gourmet meals, baked goods, and catering that define the Summerhill Market brand.

We are seeking a highly organized, tech-savvy, and resourceful Executive Assistant to support our Director, Plant Manager, and Senior Management Team. This role plays a key part in keeping the Commissary running smoothly, supporting over 150 employees, and overseeing multiple business functions including HR, Accounting, Customer Service, Logistics, Maintenance, and Administration.

Key Responsibilities

  • Supporting the Director, Plant Manager, and senior leaders with administrative tasks, correspondence, scheduling, and meeting coordination
  • Maintaining accurate records and data entry for employee files, invoices, expenses, and maintenance logs
  • Managing logistics operations, including scheduling delivery routes, coordinating with the warehouse, and supervising a team of ~5 drivers
  • Assisting with HR functions including hiring, onboarding, orientation, disciplinary action, and employee records management
  • Tracking and processing invoices, expense reports, and general accounting documentation
  • Handling customer service inquiries, including catering orders, retail support, and communication with stores during peak periods
  • Coordinating maintenance scheduling for planned and emergency repairs, and liaising with vendors and service providers
  • Acting as the central communication hub for the Commissary, liaising with Head Office teams (HR, IT, Finance, Marketing) to ensure smooth operations
  • Managing reception, note-taking, data entry, and administrative reporting
  • Performing additional duties as required to support commissary operations and senior management

Requirements

  • 3+ years' experience as an Executive Assistant, Office Manager, or Administrative Coordinator (experience in grocery, food production, or hospitality an asset)
  • Excellent organizational, multitasking, and time management skills in a fast-paced environment
  • Strong communication skills (written and verbal) with a professional, customer-service-oriented approach
  • Tech-savvy with proficiency in MS Office Suite; experience with ADP, ERP, or scheduling/dispatch software an asset
  • Experience supporting HR, logistics, and accounting functions
  • Ability to maintain confidentiality and discretion when handling sensitive information
  • Highly detail-oriented, resourceful, and adaptable
  • Post-secondary education in Business, Administration, or related field preferred
  • Flexibility to work additional hours during peak holiday seasons

Perks

  • Company-paid benefits
  • Weekly pay
  • Employee discount on all products
  • Daytime hours with some seasonal flexibility
  • Supportive and collaborative workplace culture that values initiative, teamwork, and professional growth

Equity Statement

At Summerhill Market, we are an equal opportunity employer that values and encourages diversity in the workplace. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability, or any other characteristic protected by local law. Should you require an accommodation at any point during the recruitment process, please let us know and we will be happy to accommodate.

The purpose of this document is to provide a general summary of essential responsibilities for this position and is not an exhaustive list. Duties, assignments, and other responsibilities may differ for similar positions based on business needs of each location.

Job Types: Full-time, Permanent

Benefits:

  • Dental care
  • Employee assistance program
  • On-site parking

Work Location: In person