Accounts Payable Analyst

Location: Markham, Ontario

Job Description
What is the role?
In this role you will be directly supporting the Manager, NonTrade Accounts Payable in performing analysis and reconciliations, supporting controls and performing additional duties as required. You will do this using Microsoft Navision (GL), the Concur portal (employee expense submissions), the Company's bank portal and Odiss the AP coding and workflow platform.

Salary: $58,000 - $62,000

Temporary Position: End Date: September 2026

What will you do?

• Review and upload third party vendor excel files. Analyze them for accuracy, completeness and resolve any issues that are identified.
• Work with the utility invoice management provider to ensure accurate files are provided on a regular basis and upload them into NAV. Assist with pulling invoices from the utility and telecom portals
• Assist with store change tracking and updates to ensure vendors are paid and coding is accurate.
• Generate various month end and year end journal entries.
• Maintain accurate financial records by preparing monthly and year end accruals for various departments to ensure expense reporting is accurate for each accounting period.
• Produce month end reconciliations with appropriate analysis, in order, to maintain accurate financial records. Investigate and work issues through to satisfactory resolution while ensuring reconciliations are accurate and kept up to date (including aging, GRNI, utility deposits, etc)
• Ensuring certain account GL balances are properly recorded within manual records and computerized accounting systems which assist in the overall integrity of the trial balances for the company.
• Ensure appropriate approval and coding is in place for nontrade invoices. Process select AP vendors as needed.
• Prepare & follow up on vendor credits to ensure timely application to payments and/or collection.
• Assist with the weekly cashflow payment file review to ensure accurate information is provided to the banking department.
• Align with accounts payable controls when processing invoices
• Review of appropriate tax invoiced by vendors to ensure tax compliance is met
• Support auditor queries and provide support for control testing as requested by internal and external audit.
• Generate financial, statistical and accounting reports to assist with various decisions and to ensure compliance on certain GL data.
• Generate employee expense summaries and monthly accruals. Process claims in the Concur portal, follow up and resolve issues. Timely completion of the monthly Concur reconciliation.
• Monitor the Accounts Payable invoice folders, mailbox and email inboxes daily for incoming invoices.
• Review data in the Odiss portal to assist the Manager with follow up and accrual review.
• Support manager in oversight/supervision of other team members/tasks as required
• Develop and maintain various excel files to support AP processes using pivot tables and vlookups
• Review existing processes and continuously look for efficiencies/improvements.
• Ensure timely response to both internal and external customer and vendor requests, developing strong relationships with all groups.
• Assist with entering invoices into NAV as required
• Assist on ad hoc projects and analysis as required

What will you need to succeed?
Education And Experience

• College or university degree in finance, accounting or math
• 1-2 years of experience in financial analysis, or Accounts Payable

Knowledge And Skills

• Experience using MS Office suite of products including Outlook, Word, & Excel
• Strong Excel skills including pivot tables, v-lookups and ability to determine best way to create files based on data and analysis needed
• Exceptional interpersonal skills highlighted by excellent verbal and written communication skills
• A team player who is adaptable and has the ability to work independently
• Organized with attention to detail

This posting is for an existing vacancy. As part of the application process, AI may be used to assist with screening, or assessing job applicants .