Accounts Payable Specialist

2 days ago

Markham, Ontario, Canada Accounting Advantage Full time US$50,000 - US$70,000 per year

Accounts Payable Specialist

North York

$50-60K

About the Role

We are looking for a detail-oriented and proactive
Accounts Payable Specialist
to take ownership of full-cycle AP operations. This mid-level role is ideal for someone who thrives in a fast-paced environment, excels at managing high volumes of invoices, and brings strong organizational and problem-solving skills.

You will work closely with the Controller, project teams, and external suppliers to ensure accurate, timely, and compliant AP processes across the organization.

Key Responsibilities:

Full-Cycle Accounts Payable

  • Manage the complete AP cycle, including receiving, verifying, coding, and processing vendor invoices.
  • Ensure invoices align with purchase orders, contracts, and supporting documentation; research and resolve discrepancies promptly.
  • Maintain compliance requirements for subcontractors and vendors (e.g., WSIB, Insurance, Statutory Declarations).
  • Prepare and process weekly payment runs (EFTs, cheques, and other disbursements), ensuring accuracy and proper approvals.
  • Reconcile vendor statements and maintain accurate AP aging reports.

Vendor & Subtrade Relations

  • Serve as a primary contact for vendor and supplier inquiries, ensuring timely and professional communication.
  • Build and maintain strong relationships with vendors to support smooth operational workflows.
  • Collaborate with project managers to ensure correct cost coding and allocation.

General Accounting Support

  • Organize and maintain accounting documentation, both digital and physical.
  • Assist the accounting team with administrative tasks and ad-hoc financial projects as needed.

Cross-Functional Collaboration

  • Work closely with the Controller, AR team, and project departments to ensure cohesive financial operations.
  • Communicate clearly with internal teams and external partners to support accurate and timely AP processing.

Qualifications

  • 3+ years
    of experience in accounts payable or a related accounting role.
  • Solid understanding of AP processes, vendor management, and invoice workflows.
  • Experience in the
    construction industry
    is highly preferred.
  • Exceptional attention to detail, accuracy, and organizational skills.
  • Proficiency with accounting software and Microsoft Office (Excel required).
  • Strong communication skills and the ability to work independently in a fast-paced environment.

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