Proposal Coordinator

Come Build Your Career at Aecon

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What is the Opportunity?

Reporting to the Proposal Manager, the Proposal Coordinator is responsible for assisting with coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions. The Proposal Coordinator will have strong technical writing skills and the ability to work in a deadline-driven environment. The Proposal Coordinator will work closely with internal and external stakeholders to develop high-quality submissions to secure new work.

What You Will Do Here:

• Review and develop a detailed understanding of client proposal/bid requirements.
• Develop proposal calendars and responsibility, project and key individual selection matrices.
• Create templates for proposals, resumes and project sheets.
• Prepare, edit and format proposal/bid sections, resumes and project sheets in preparation for proposal/bid close-out.
• Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters and write-ups from various authors.
• Assist with the writing, formatting and proofing/editing of proposals based on input from multiple authors.
• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.
• Ensure that all content is supplied by the team to be compliant with the proposal requirements.
• Prepare proposal/bid write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, cover letters and summaries).
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.
• Print, package and deliver final proposal/bid submissions or submit electronically as required.
• Manage SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.).
• Data entry to maintain accuracy of pursuit reports and scheduling.
• Track and report on Key Performance Indicators (KPIs), and other team objectives.
• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the project team.
• Drive an inclusive culture to promote equity, welcome different perspectives and enable career progression by fostering a sense of belonging.
• May be required to provide general support for senior management.

What You Bring to the Team:

• Post secondary education in journalism, communications, marketing or related field is an asset.
• 2 - 4 years' experience within Architectural, Engineering and Construction (AEC) industry.
• Ability to work in deadline-driven environment.
• Advanced skills in Microsoft Word, Excel and PowerPoint.
• Proficient use of SharePoint.
• Marketing and design experience is an asset.
• Knowledge of Canadian Press style guide is an asset.
• Strong communication and writing skills.
• High degree of organizational skills.
• Bilingual in French and English, required.
• A champion of inclusion and diversity.

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.