Document Control

Description

As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 36,000 people, in over 70 countries, dedicated to improving quality of life.

Everyone has an important role to play. With the power of many curious minds, together we can continue to solve the world's most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Document Controller for Engineering Services during the Construction phase of the Fraser River Tunnel Project (FRTP), a major infrastructure initiative replacing the aging George Massey Tunnel with a new, toll-free, eight-lane immersed tube tunnel—an essential link in Metro Vancouver's transportation network. FRTP will replace the aging George Massey Tunnel with a new, toll-free, eight-lane immersed tube tunnel. It is a critical link in Metro Vancouver's transportation network.

Role accountabilities:

The primary responsibility of this role is to develop and implement the Document Management Plan, ensuring the effective control and organization of all project documentation. The successful candidate will configure the Share Center to facilitate document control and manage access, while also defining reporting requirements and migrating reference documents as necessary.

Training is a key aspect of the position, with the expectation to instruct both internal and external stakeholders on document processes. The role requires maintaining distribution matrices, managing document workflows, and classifying as well as distributing documents received from external parties. In addition, the candidate will be responsible for managing access permissions and ensuring the timely processing of documents.

Providing document control support to project teams and external users is essential, along with ensuring quality control and compliance with relevant standards. The role also includes supporting external portals and client systems as needed, and assisting with the archiving and final handover of project documentation.

Participation in Share Center closeout activities is required, including the use of Share Center tools for document registration and metadata management. The candidate will also respond to queries and assist in training other document controllers, ensuring consistency and accuracy throughout the document management process.

Qualifications & Experience:

Education 

• Required: High School Diploma or equivalent.
• Preferred: Post-secondary diploma or degree in Records Management, Library Science, Business Administration, or a related Engineering field.
• Asset: Certification from a recognized body (e.g., Association of Records Managers and Administrators - ARMA) or specific software certifications.

Experience

• Minimum of 3 years of experience in document control within engineering/construction projects.
• Experience with Progressive Design-Build (PDB) or P3 (Public-Private Partnership) projects is highly valued because the document flow is complex.
• Proficiency in Microsoft Office, SharePoint, and document management tools.
• Proficiency in configuring workflows, managing mail types, and transmittals in Aconex is often a "must-have."
• Strong metadata management and communication skills.
• Ability to multitask and adapt in a dynamic environment.
• Advanced written and spoken English proficiency is required
• Ability to customize processes and train others.

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work, and no matter where your next role in Arcadis takes you, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you. 

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $ $ The base salary represents Arcadis' hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

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