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Document Control Manager
2 days ago
Manager Document Controls
Multiple locations
About Allnorth
BIG ENOUGH TO KNOW HOW, SMALL ENOUGH TO KNOW YOU
Allnorth is a multi-disciplinary engineering, project delivery, and construction services company. We provide smart and practical project solutions to clients in the metals and minerals, energy and renewables, fiber and chemicals, and infrastructure sectors. With offices across Canada, and into the US and Mexico, we continue to grow
Our team is our most valuable asset, and a triple bottom line (TBL) philosophy is at the heart of our business. It takes a talented, motivated and empowered team to delight our clients, driving profitability for all parties. When it comes to guiding principles, safety is part of our DNA, we are committed to building and nurturing Indigenous relationships, we support our communities, and we recognize the importance of environmental stewardship.
Our Ideal Candidate
We are currently seeking a Manager for our Document Controls team who is eager to continue their career with our fast-paced, growing company while working alongside multiple divisions to deliver quality documentation to our outstanding clients. The successful candidate will Manage the document controls team reporting to the Director, Project Delivery.
A Day in the Life
- Managing Allnorth's document control group as well as Coaching and mentoring team in order to ensure quality deliverables within required deadlines
- Managing Allnorth's document control programs internally and externally including developing and implementing process improvements as needed.
- Expedite the review and approval of engineering deliverables and vendor documentation
- Transmittal creating and document submittals to clients and vendors
- Assign numbers to all deliverables
- Scan, save and file documents/drawings in Document Management System
- File and distribute information in accordance with approved processes and procedures
- Perform regular quality audits of project document control functions to ensure consistent and effective service to the project
- Respond to internal and external drawing and document requests
- Effective and timely turnover as well as archiving of project records
- Other administrative tasks as required
What You'll Bring to the Team
- A Minimum of 8 years of relevant experience in document control with experience managing/leading a team either functionally or within a project
- InEight experience is beneficial, but not required
- Strong knowledge of EDMS and Collaboration software applications
- Strong working knowledge of Microsoft Office suite and Adobe Acrobat Professional as well as thorough knowledge and understanding of Vendor and Engineering Documentation as well as related technical terminology
- Excellent communication skills (both verbal and written)
- Service driven and customer focus
- Self-motivated with a strong work ethic
- Excellent organizational and coordination skills, ability to adapt to tight deadlines, heavy workloads and frequent changes in priorities
- Technical diploma in records management or equivalent would be nice, but not required
What's in it for you?
We believe that a happy and fulfilled team leads to exceptional results, which is why we offer a range of perks designed to support your well-being, career growth and community engagement.
- Work schedule and location are flexible, allowing for better work-life balance
- Employee Assistance Program for team members and their families
- A culture of respect and inclusivity fosters long term relationships and a team atmosphere
- Professional development and growth opportunities (e.g. New and Young Worker Mentorship program)
- Team Member Referral Program
- A paid "Volunteer Day" away from work to support the community
- Monthly "Lunch & Learn" sessions
- Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women's Shelters, Ronald McDonald House, Earth Day clean ups, etc.).
WE TAKE CARE OF YOU SO YOU CAN TAKE CARE OF OUR CLIENTS
In joining us you'll face rewarding, career-developing challenges that enable you to contribute to our clients' successes, and despite how much we grow, you'll never be just a number, but rather a vital member of the Allnorth Team.
Engage with us at Allnorth and be empowered to enrich people's lives, including your own.
Allnorth is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, colour, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status. All applicants must be able to show proof of eligibility to work in Canada.
We thank all applicants for their interest. Please note that only those applicants selected for an interview will be contacted.
