Executive Assistant

10 hours ago

Toronto, Ontario, Canada BOMA Canada Full time

Company Description

The Building Owners and Managers Association (BOMA) of Canada represents the Canadian commercial real estate industry, with over 3,200 members across the country. Responsible for over 2.1 billion square feet of commercial real estate, BOMA Canada supports building owners, managers, developers, facilities managers, and service providers. The organization drives national initiatives, promotes industry excellence, and provides resources in areas such as education, advocacy, and recognition. By leveraging a wide network and national committees, BOMA Canada shares expertise and advocates for advancements that benefit its members and the industry as a whole.

Key Responsibilities

  • Calendar, email and meeting preparation for the CEO
  • Briefing notes, presentations and correspondence
  • Travel planning for the CEO and leadership team
  • Board and Committee meeting coordination using BoardEffect
  • Agendas, Board Books, minutes and action tracking
  • Monthly VISA reconciliations and SAP Concur support
  • Logistics support for conferences, Board meetings and VIP engagements
  • Maintain governance and administrative records
  • Support general office processes and assist with operational tasks as required

Nice to Have

  • Ability to assist with routine systems or technology coordination as needed.

What You Bring

  • 5 to 7 years senior administrative or executive support experience
  • Strong governance and minute taking capability
  • Excellent organization and writing skills
  • High proficiency in Microsoft Office
  • Experience with BoardEffect or Concur is an asset
  • Sound judgment, confidentiality and strong professional presence

Contract Details

  • Full time term role, expected to run 12 to 18 months.
  • The contract will end when the employee currently in this position returns.
  • Hybrid work model with designated in-office days each week. Some travel may be required.
  • Responsibilities reflect the core scope of the role and may evolve as organizational needs change.

How to Apply

Submit your resume and brief cover letter to 

Only those selected for interviews will be contacted. Professional references and a background check will be required later in the hiring process.

Equity Statement

BOMA Canada welcomes applicants from all backgrounds. Accommodations are available upon request.

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