purchasing administrator

2 days ago

Ottawa, Ontario, Canada Hard Rock Hotel & Casino Ottawa Full time

Posted Date 5 hours ago (10/21/2025 8:48 AM)

Overview
The Purchasing Administrator supports the efforts of the Purchasing Department through purchasing materials and/or services, data entry, buyer support, spreadsheet creation and maintenance, rebate tracking, file maintenance, and other record keeping functions.

Responsibilities

  • Interfaces at all levels with vendors. Solicits quotations, negotiates service contracts, prices, terms, delivery, quality and service.
  • Enforces purchasing policies and procedures
  • Tracks and monitors purchases, from initial order to delivery
  • Assists with vendors registrations
  • Reviews purchasing contracts
  • Answers inquiries from potential vendors
  • Cross-references product deliveries with purchase orders
  • Collects and fulfills requests for office supplies
  • Evaluates and selects suppliers based upon pr ice, quality, availability, reliability and selection of materials/services.
  • Interfaces internally with employees and co-workers to determine exactness of materials/services.
  • Maintains current knowledge of purchasing policies and procedures, quotations, negotiations, contracts, different types of purchase orders, vendor confidentiality, etc.
  • Exercises high level of analysis, problem-solving, decision-making and prioritization on a daily basis.
  • Maintains up-to-date working knowledge of materials and sources of supply.
  • Perform additional duties as required in accordance to the business need.
  • Lives the Brand

Qualifications
EXPERIENCE, EDUCATION, AND CERTIFICATIONS

  • A secondary school diploma with related post-secondary education preferred, or comparable working experience
  • One or more years of clerical, invoicing, and purchasing experience
  • Ability to read, write and interpret policies, instructions, etc.
  • Experience with scheduling and preparing space, equipment and materials for on and off site meetings
  • Experience with Stratten-Warren preferred
  • Strong Microsoft Office skills including Word and Excel
  • The ability to obtain and maintain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming Commission of Ontario if required

Skills

  • Strong organizational skills and attention to detail
  • Communication, problem-solving, decision-making, prioritization, and analytical skills required.
  • Must be able to work weekends and holidays as needed
  • Ability to work and contribute in a team environment under tight deadlines
  • The employee must frequently lift and/or move up to 25 pounds.

PHYSICAL DEMANDS

  • Ability to stand and sit for extended periods of time.
  • Ability to walk distances.
  • Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be on the Casino Floor or pass through this area. On the Casino Floor, you may be exposed to casino-related environmental factors including, but not limited to, excessive noise.

Additional Details
Hard Rock International is an equal opportunity employer. We live our motto LOVE ALL – SERVE ALL, and strive to foster an inclusive workplace culture for every team member.

We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Please contact Human Resources at if you require accommodation at any time throughout the hire process.

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