Intermediate Officer, Purchasing/Receiving

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Procurement

# of Open Positions:

1

Faculty/Service - Department:

Health, Safety and Risk, Faculty of Engineering

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2025/11/13

Applications must be received BEFORE (YYYY/MM/DD):

2025/11/24

Hours per week:

35

Salary Grade:

SSUO Grade 07

Salary Range:

$59, $74,574.00About the Faculty of Engineering
The Faculty of Engineering strives to provide a learning environment that promotes excellence and innovation, ethical practice and responsibility towards society. Our workplace will challenge, energize and motivate you to be your very best while providing opportunities for career growth and professional development. Our work makes a world of difference in the lives of our students, who will become the next generation of leaders and change makers of our society. Our dynamic community is dedicated to building innovations that will not only help the advancement of technology, but solutions that will revolutionize the industry. We look forward to making the future TOGETHER

Position purpose:

Support all purchasing requests of goods and services for business units, in compliance with all relevant policies to support academic and research activities. Act as a resource person for members of the faculty or service regarding the best means of procurement.

In this role, your responsibilities will include:

1.    Approve requisitions and purchase orders up to $10K for their unit, validating the sourcing process, the financial information, the shipping, and payment terms, determining the best use of public funds.  

2.    Monitors, reviews and approves derogations and transgressions up to $10K for their unit to ensure fair, responsible and transparent procurement process. 

3.    Engages with suppliers in compliance with provincial and federal regulations, to obtain prices and quotes for internal clients. Negotiate in the best interest of the client and supplier relations. 

4.    Manage orders associated with inventory by processing stock requests and coordinating customer order fulfillment and delivery. 

5.    Receive, track and record, all incoming and outgoing parcels, including regulated substances, supplies, equipment, assets and mail, taking appropriate measures according to the Health and Safety guidelines, legislations, Canadian Standards Associations (CSA) and University policies and procedures. 

6.    Take necessary actions with the supplier to manage purchasing and invoices irregularities, in accordance with established policies and procedures.

7.    Coordinate customs clearance activities in a timely manner for all incoming international shipments. Provide guidance to customers ensuring applicable documentation is completed according to Transportation of Dangerous Goods (TDG) regulations and internal health and safety procedures, to avoid customs clearance delays or surcharges to the institution.

8.    Act as a resource person for members of the faculty or service by explaining goods and services purchasing and logistics processes, deadlines and practices.

9.    Use reports and dashboard to support day-to-day operations and planning.

10.    May contribute in the development of purchasing and logistics reference material, such as procedures, processes and systems related, providing expertise and recommendations.
 

What you will bring:

•    Knowledge of administration relevant to the role, normally acquired through postsecondary education or an equivalent combination of education and work experience  

•    Minimum two (2) years of demonstrated experience in Purchasing and Logistics or a similar role 

•    Knowledge of procurement principles and practices

•    Knowledge of University procurement policies and procedures, and of procurement legislation

•    Knowledge of tax and customs legislation and regulations

•    Knowledge of Federal and Provincial Environmental Health and Safety Legislation;

•    Experience with transportation of dangerous goods (TDG) an asset;

•    Ability to work under pressure and adapt to shifting priorities

•    Experience purchasing supplies and scientific equipment an asset

•    Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset

•    Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset

•    Experience interpreting, explaining and applying policies and regulations

•    Excellent communication, interpersonal and customer service skills

•    Experience using computer systems and software Initiative, self-reliance, good judgment

•    Bilingualism – English and French (oral and written)

•    Capacity to lift boxes up to 50 lbs and move warehousing equipment 
 

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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