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Administrative & Office Coordinator

2 weeks ago

Toronto ON MV M, Canada BIMstudio Full time

BIMstudio ) is a growing architectural design studio focused on creating repeatable, high-quality housing solutions. We are looking for a reliable and detail-oriented Administrative & Office Coordinator to support our day-to-day operations.

This role is important to keeping our studio running smoothly, supporting bookkeeping, HR administration, and overall office management.

Responsibilities

  • Assist with day-to-day bookkeeping including invoicing, expense tracking, and coordination with our external accountant
  • Support HR administration such as onboarding, offboarding, employee records, and time-off tracking
  • Manage general office operations including supplies, equipment, and vendor coordination
  • Support leadership with scheduling, document preparation, and internal coordination
  • Maintain organized digital and physical filing systems
  • Assist with internal communications and basic reporting

Qualifications

  • 2+ years of experience in an administrative, office management, or bookkeeping support role
  • Strong organizational skills and attention to detail
  • Comfortable working with accounting and office software such as QuickBooks, Excel, and Microsoft 365
  • Professional and clear communication skills
  • Ability to manage multiple priorities in a fast-paced environment

Why BIMstudio

  • Collaborative and supportive team environment
  • Hybrid work model with a mix of in-office and remote work
  • Opportunity to grow with a design-driven, technology-focused studio
  • Central downtown Toronto office

Job Types: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care
  • Work from home

Experience:

  • relevant work: 2 years (required)
  • Quick Books Online: 1 year (preferred)

Work Location: In person