Administrative Assistant

2 weeks ago

London, Ontario, Canada Strik, Baldinelli, Moniz Ltd. Full time $45,000 - $65,000 per year
Are you a highly organized, detail-oriented professional with a passion for supporting dynamic technical teams? SBM is seeking a full-time Civil Administrative Assistant (18-month contract) within our Civil Engineering Department at our London office. In this role, you'll play a key part in keeping our fast-paced Civil Engineering team running smoothly and efficiently. If you excel at bringing structure to complex projects, thrive in a collaborative environment, and enjoy creating and improving processes — we want to hear from you

Company Summary:
Join the dynamic team at SBM, a leading multi-disciplinary engineering firm renowned for its innovative and collaborative approach to building solutions. With a vibrant culture that fosters personal growth and forward-thinking, we're on the lookout for passionate professionals to expand our team.

At SBM, our core values of drive, humility, and balance shape everything we do. We believe in ambitious goals, learning from one another while maintaining a healthy work-life harmony.

Located in London and Kitchener, SBM serves a diverse range of private and public sector clients across Southwestern Ontario. We offer a wide range of services including Geomatics, Planning, Ecology, Civil, Structural, Mechanical, and Electrical engineering. Our team of over 130 dedicated experts—including engineers, trainees, technologists, planners, and support staff—thrives in an energetic environment where creativity and collaboration are at the forefront.
If you're eager to grow and make an impact, SBM is the place for you

Key Responsibilities:
  • Project Set Up & Coordination
    • Coordinate end-to-end project setup, including database entry, file organization, billing terms, hour assignments, and kickoff meeting scheduling
  • Communication & Support
    • Manage team calendars, support internal communications, and assist with new team member onboarding
  • Document Preparation
    • Assist with creating and editing presentations, while maintaining and updating departmental documents and master templates
  • Administrative Support
    • Provide administrative support through internal proposal follow-ups, meeting coordination, minute-taking, and submittal management with internal teams and external partners
  • Resource & File Management
    • Maintain organized shared drive structures, update master templates, and manage key departmental documents with clear team communication.
  • Event & Social Planning
    • Plan and schedule team events, including Lunch & Learns and social activities
  • Additional Administrative Support
    • Assist with various administrative tasks as needed to support team efficiency and success
Skills & Qualifications:
  • Diploma in Office Administration, Administrative Assistant, or equivalent experience preferred.
  • 1 to 3 years in an administrative or similar role (Engineering or construction industry experience is a strong asset).
  • Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams, with a strong aptitude for computer literacy required.
  • Organized and detail-oriented with an ability to multitask, manage priorities, and maintain accuracy under deadlines.
  • Excellent written and verbal communication, including proof-reading and editing.
  • Ability to handle confidential information with integrity.
  • Self-Motivated, adaptable, proactive, and able to work independently with minimal supervision.
  • Ontario Class "G" license and access to reliable transportation for occasional travel within London and surrounding areas.
What We Offer:

This is a full-time temporary, in-office position. At SBM, we prioritize a positive work culture, believing that strong relationships with our employees lead to exceptional customer service and outstanding results for our clients.
Enjoy a balanced 40-hour workweek of 8am-5pm Monday-Thursday and an early finish at 2:30pm on Fridays. Join us in an environment where collaboration, support, and personal growth are at the heart of everything we do.

Employees Also Enjoy:
  • Competitive Salary
  • Paid Overtime
  • Paid Sick Days
  • Flex Time
  • Engaging work environment
  • Opportunity to build great relationships
  • Career Growth and Development
  • Regular Social and Team Buildings Events
  • Passionate and enthusiastic team that encourages growth
To Apply:

All qualified applicants should apply through our online application system.

References are to be made available upon our request.

SBM is an equal opportunity employer. All suitably qualified applicants will receive consideration for employment in accordance with relevant governing laws. We thank all applicants but only those selected for an interview will be contacted. Throughout the selection process, accommodations for applicants with disabilities are available upon request. If required, please notify SBM.

SBM utilizes a third-party recruitment software to source, screen, and track applicants that may be subject to AI use. Outside of this, SBM does not actively use AI to screen, select, or hire candidates.

Date Posted: October 20, 2025
Posting Close: November 4, 2025

  • Administrative Assistant

    1 week ago

    London, Ontario, Canada CIBC Full time $45,000 - $65,000 per year

    We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients.At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and...

  • Administrative Assistant

    1 week ago

    London, Ontario, Canada Sunningdale Insurance and Financial Services Full time $45,000 - $50,000 per year

    Role SummaryThe Licensed Administrative Assistant is responsible for the processing and administration of wealth and investment products for advisors. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality, organization, accountability, and an ability to problem solve.Key AccountabilitiesManages all aspects of the...

  • Medical Administrative Assistant

    2 weeks ago

    London, Ontario, Canada Southwest Ontario Aboriginal Health Access Centre Full time $41,547 - $51,933

    FT Medical Administrative AssistantStatus: Full-time, permanentLocation: London, ONHours: hours/week [Monday to Friday]Salary: $41,547 to $51,933 per yearPaid Time Off: weeks' vacation, 12 health & 3 personal days, 5 spiritual/cultural days, professional development and your birthday offBenefits: Comprehensive health, dental, life insurance and more Pension:...

  • Administrative Assistant, Medical Affairs

    2 weeks ago

    London, Ontario, Canada St. Joseph's Health Care London Full time $42,000 - $72,000 per year

    Posting # [ Non-Union ]Administrative Assistant, Medical Affairs - 1 positionMedical AffairsSt. Joseph's Hospital - London, ONFull TimeSalary Range: $ $34.23 /hourAn excellent opportunity exists for a dynamic and collaborative individual to join the Medical Affairs team as an administrative assistant. This challenging opportunity is a good fit for a highly...

  • Administrative Assistant I, Assisted Living

    2 weeks ago

    London, Ontario, Canada VON Canada (Ontario) Full time $40,000 - $60,000 per year

    Requisition Details:   Employment Status: Temporary, Full-time (1.0 FTE)Program Name: Assisted LivingNumber of Hours Bi-Weekly: 75Work Schedule: DaysAnticipated End Date: December 2026 On Call: NoExisting Vacancy: Yes – we're currently hiring candidates for an existing vacancy in this position   Job Summary: The Administrative Assistant I is responsible...

  • Administrative Assistant – 15-month Contract

    1 week ago

    London, Ontario, Canada Alzheimer Society Southwest Partners Full time $45,000 - $65,000 per year

    Do you have a passion for working with older adults, including people living with Alzheimer's disease and other dementias and their care partners? Are you looking for a position that offers variety and incredible job satisfaction?What We OfferPaid sick timeBirthday off paidGenerous vacation timePaid personal daysPositive workplace cultureAbout This...

  • Administrative Assistant Student, Logistics

    2 weeks ago

    London, Ontario, Canada Lactalis Canada Full time $45,000 - $60,000 per year

    Job Title:Administrative Assistant Student, Logistics (8 month-contract)Location: London, ONStart Date:January 5, 2026About Us:Welcome to Lactalis Canada – where we take pride in being recognized as one of 2025 GTA's Top Employers As well as Forbes Canada, Top Canadian Employers for 2025 Our journey revolves around enhancing the lives of Canadians through...

  • Medical Administrative Assistant

    1 day ago

    London, Ontario, Canada London Health Sciences Centre Full time $70,200 - $71,400 per year

    Posting PeriodOpen: November 13, 2025Deadline: November 19, 2025Non-UnionDepartment NameDepartment of MedicineSupporting Dr. Sen the Medical Administrative Assistant is responsible for planning and monitoring the daily organization of the clinic/office and providing secretarial support to the Physician in their clinical practice, academic and research...

  • Temporary - Medical Administrative Assistant

    18 hours ago

    London, Ontario, Canada London Health Sciences Centre Full time $36,000 - $42,000 per year

    Posting PeriodOpen: November 12, 2025Deadline: November 18, 2025Non-UnionDepartment NameBariatric ProgramThe Medical Administrative Assistant is responsible for supporting the daily organization of the clinic/office and providing administrative support to practitioners in their clinical practice which may include academic and research responsibilities,...

  • Finance Administrator

    7 days ago

    London, Ontario, Canada LYNKED Inc Full time $37,500 - $52,500 per year

    Finance AdministratorLocation: London, Ontario (in-office)About LYNKEDLYNKED Inc. is an industry leader in submetering, IoT solutions, and smart building technology, specializing in advanced metering systems, embedded systems, wireless communication, and software development. Our solutions encompass gas, water, and thermal metering, enabling real-time energy...