Administrator, Administration

Position Title:

Administrator, Administration

Status of Employment:

Permanent

Position Language Requirement:

English

Language Skills:

English (First Official Language), English (Reading), English (Speaking), English (Writing)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:

:59 PM

ADMINISTRATOR

Manager, Office Administration & Communications

JOB SUMMARY

The Administrator / Office Manager is responsible for the development, management & communication of all administrative processes and office procurement for CBC Studios. The role supports a large team of managers, Technical Producers and unionized staff, manages projects and events for the department, and reports to the Sr. Director of CBC Studios.

Office/Facilities Management

• Develops, plans and oversees the implementation of all administrative practices to support a wide variety of departmental activities. Establishes priorities, manages logistics and ensures the timely deployment of resources including business support, ergonomic and healthy work environment for CBC Studios.

• Manages departmental inventories, overseeing purchases and deployment of equipment and supplies. Manages, orders and maintains office supplies, cellular and IT assets, software licenses and other technology. Responsible for a budget spend and forecast.

• Acts as a key contact for Real Estate related activities, office moves, storage and other business needs.

• Plans, develops and maintains departmental information systems, records and project

archives. Reviews office procedures, with an eye to sustainability and inclusiveness,

and implements changes when necessary.

Communications

• Responsible for all mass departmental communications to provide information to and for CBC Studios team. Maintains departmental microsites, external website, social media accounts, curating content and ensuring vetting by appropriate stakeholders. Maintains photo archives and formats.

• Initiates new ideas and projects as required. Communicates updates related to operations, staffing, business policy reminders, and employee related activities.

Staff Support

• Oversees the administration of staff changes and onboarding processes including the required communication of health & safety processes, time reporting policies, and travel support.

• Works with teams to assist with large event travel requirements and accreditation. Requires the booking of travel and administrative processes for TEMs reporting for large staff of employees and management.

• Acts as the primary communication point with building security for all employees (staff, casual and contract) ensuring access processes and policies are adhered to.

• Initiates and coordinates office set-up for new employees or departmental moves including arrangements for security passes, keys and call trees, Google, VPN, ban and phone lines. Arranges for provision of workspace, furniture and computer workstations including arranging for installation of standard software. Provides training on systems to staff or arranges training as required.

Budget Management & Reporting

• Oversees the administration of the departmental administrative budget expenditures. Authorizes related expenditures. Evaluates the budget on a continuous basis, analyzing budget variances and recommends course of action to maintain budget integrity. Forecasts year-end financial position for administration/office expenditures and prepares cost summary reports on a regular basis.

• Provides support for Technical Stores procurement when required.

• Negotiates service contracts with outside suppliers, as required. Tracks contract payment terms, deliverables and invoices through the Business Manager.

Administrative Support

• Supports purchasing process for office operation, including the creation of and tracking of purchase requisitions; finalizes receipt of goods with procurement and shipping.

• Represents the department for all administrative requirements, archives, asset management and IT needs.

• Organizes and arranges meetings, conferences and staff events, including accommodations and facilities. Prepares written and graphic material, agendas and minutes as required.

Software knowledge

• MS Office, Google suite
• Adobe Photoshop, Adobe Illustrator, Acrobat Writer and various other publish tools
• SAP, Google Plus, Power Point, ePlaza, and a variety of applications related to procurement.
• ScheduAll knowledge and navigation is beneficial.
• Ability to create and distribute reports and presentations
• Functional knowledge of internal communication interfaces including iO, Sharepoint, TEMS, conferencing solutions, Lucid Chart etc.

Skills required

• Strong written, visual and verbal communication skills
• Must enjoy working with people
• Must be able to coordinate multiple details at the same time, often using problem solving and discretion. Independent decision making and initiative is required
• Understanding of CBC procurement and business processes
• Knowledge and understanding of the production environment is key
• Ability to collaborate and work with cross-levels of the organization
• Diplomacy and confidentiality is required for this role
• Experience with event management, logistics and asset management is important
• Bilingualism (written and verbal) is considered an asset

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

As part of our recruitment process, candidates who advance to the next

step will be asked to complete a background check. This includes:

• A mandatory Criminal record check.
• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country's diversity. That's because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That's why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada's public broadcaster. For more information, visit the

Diversity and Inclusion section

of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to

.

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our

corporate website

. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on

conflicts of interest

. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location:

Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Number of Openings:

1

Work Schedule:

Full time