Accounts Payable Specialist

The Team At PRIDE Seeds Believe Our Values Are Fundamental To Generating a Great Work Environment And a Positive Company Culture That Is Centered Around Our Customers. These Values AreCustomer-focusedLeadershipTeamworkProfessionalismIn addition, we also embrace the core values of our parent organization, AgReliant Genetics and are fundamental to our success:SafetyCommitmentIntegrityExcellenceInnovationAt PRIDE Seeds, we work to support a culture of learning and involvement, where strong working relationships exist across all facets of the organization. We believe that the best way to improve our business is through strengthening our people, as we create opportunities for our employees to hone their craft.Here you will have the opportunity to be part of a culture where we value our employees' passion for success as we believe in giving people the space to navigate challenges, invent solutions and excel in a rewarding career.PRIDE Seeds is currently seeking a focused and self-motivated individual to join our dynamic team as an Accounts Payable Specialist & General Accountant for a 1-year maternity leave contract.Position SummaryPRIDE Seeds is seeking an Accounts Payable Specialist & General Accountant for a 1-year maternity leave contract. The PRIDE Seeds Accounts Payable Specialist & General Accountant will receive all supplier invoices, and grower pricing, record information in computerized accounts payable system and prepare payments. The role will provide day-to-day general ledger support, assistance with accounts payable and accounts receivable functions leading to the preparation of financial statements.Responsible for compiling financial data and reporting through verifying, allocating, posting, and reconciling accounting transactions and resolving discrepancies. This role will be required to partner with company managers to ensure compliance and accuracy of books and records. Works closely with other Accounting Department staff to ensure the general ledger and accounting entries are posted correctly, timely and completely. This role will maintain computerized posting and reconciling systems of various general ledger accounts and prepare financial reports.Position reports to PRIDE Seeds Vice President, Finance and Administration.ResponsibilitiesInvoice ProcessingReceive, review, and verify invoices and payment requests.Match invoices with purchase orders and receiving reports.Resolve discrepancies and follow up with vendors or internal departments.Invoice and manage outside contractors.Payments & Expense ManagementPrepare and process payments by cheque and EFT.Enter Accounts Payable vouchers into system.Monitor due dates to ensure timely payments and avoid late fees.Complete cash receipts in TWS.Vendor ManagementSet up new vendors and maintain accurate vendor records.Respond to vendor inquiries and resolve payment issues.Reconcile vendor statements and handle disputes.Reconciliation & ReportingPrepare general journal entries.Assist with month-end closing and generate AP reports.Compliance & DocumentationEnsure compliance with company policies and financial regulations.Maintain organized records for audits and financial reviews.Follow internal controls and approval processes.Grower Payment ProcessingAccurately process payments to seed growers based on contracts and delivery records.Generate reports on seed grower payments, deductions, and outstanding balances.Verify weights, quality reports, and pricing to ensure accurate payment calculations.Coordinate payment schedules to ensure timely and compliant disbursements.Process Improvement & CollaborationCollaborate with procurement, logistics, and production teams for seamless payments.Identify opportunities to streamline grower payment processes for efficiency.Identify inefficiencies in payment and reporting processes and implement solutions.Collaborate with cross-functional teams to enhance workflows and communication.Employee Support & Process TrainingAssist employees in understanding payment processes and expense reporting procedures.Provide one-on-one guidance and develop resources to improve process knowledge.Function as a go-to resource for internal process-related questions and issues.Provide support and assist with the company's year-end financial audit.Provide regular updates to management on the status of accounts receivable and collections efforts.Expense Report Processing & ManagementReview and process employee expense reports for accuracy and compliance.Verify receipts, supporting documentation, and approval workflows.Identify and flag policy violations or duplicate submissions.Communicate with employees to correct discrepancies and ensure proper documentation.Assist with monthly reconciliations and reporting of expense-related data.Vehicle Reports ManagementManage vehicle reports, including maintenance schedules and expense tracking.Ensure accurate data for compliance and operational efficiency.Corporate Credit Card ReconciliationReconcile corporate credit card transactions with expense reports.Ensure timely submission of cardholder expenses to avoid discrepancies.Address missing receipts or unsubmitted expenses.Consult with employees to resolve credit card-related issues.General AccountingAssist with month end process.Assist with inventory valuation process for soybeans.Reconcile GL accounts assigned monthly.AdditionalPrepare reports and forms required for sales tax.Operate as first point of contact with customers and vendors via telephone.Duties may be amended, and designated necessary, by the Company as may be reasonably required.Education/ExperienceCollege Diploma in business administration or similar required.2 years of general accounting experience.Experience in Concur.Knowledge/Skills/AbilitiesThorough understanding of accounts payables.Excellent oral and written communication skills.Must have problem solving abilities.Ability to effectively present information.Strong analytical skills, accuracy, and attention to detail.Strong work ethics and positive attitude.Ability to maintain confidentiality of sensitive information.Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to read, interpret and draw accurate conclusions from financial and numerical material.Ability to demonstrate excellent organizational skills, with the ability to prioritize workload, meet deadlines, and multi-task while maintaining attention to detail.NotationRole is a salaried position: 37.5 hours per week, with occasional Saturdays and overtime, paid as an annual salary."Regular" schedule is 8:30 am to 4:30 pm Monday through Friday with one 30-minute unpaid break daily.To ApplyVisit ;About>Careers>Explore Careers