Accounts Payable Specialist

Accounts Payable Specialist & General Accountant – 12 to 18 Month Maternity Leave Contract Position Join PRIDE Seeds as an Accounts Payable Specialist & General Accountant for a 12‑18 month maternity leave contract. This role will receive supplier invoices, grower pricing, record information in our computerized accounts payable system and prepare payments. It also provides day‑to‑day general ledger support, assistance with accounts payable and accounts receivable functions, and prepares financial statements. Position Summary Responsible for compiling financial data and reporting through verifying, allocating, posting, and reconciling accounting transactions and resolving discrepancies. Partner with company managers to ensure compliance and accuracy of books and records. Work closely with other Accounting Department staff to ensure the general ledger and accounting entries are posted correctly, timely and completely. Maintain computerized posting and reconciling systems of various general ledger accounts and prepare financial reports. Reports to PRIDE Seeds Vice President, Finance and Administration. Responsibilities Invoice Processing: Receive, review, and verify invoices and payment requests. Match invoices with purchase orders and receiving reports. Resolve discrepancies and follow up with vendors or internal departments. Invoice and manage outside contractors. Payments & Expense Management: Prepare and process payments by cheque and EFT. Enter Accounts Payable vouchers into system. Monitor due dates to ensure timely payments and avoid late fees. Complete cash receipts in TWS. Vendor Management: Set up new vendors and maintain accurate vendor records. Respond to vendor inquiries and resolve payment issues. Reconcile vendor statements and handle disputes. Reconciliation & Reporting: Prepare general journal entries. Assist with month‑end closing and generate AP reports. Compliance & Documentation: Ensure compliance with company policies and financial regulations. Maintain organized records for audits and financial reviews. Follow internal controls and approval processes. Grower Payment Processing: Accurately process payments to seed growers based on contracts and delivery records. Generate reports on seed grower payments, deductions, and outstanding balances. Verify weights, quality reports, and pricing to ensure accurate payment calculations. Coordinate payment schedules to ensure timely and compliant disbursements. Process Improvement & Collaboration: Collaborate with procurement, logistics, and production teams for seamless payments. Identify opportunities to streamline grower payment processes for efficiency. Identify inefficiencies in payment and reporting processes and implement solutions. Collaborate with cross‑functional teams to enhance workflows and communication. Employee Support & Process Training: Assist employees in understanding payment processes and expense reporting procedures. Provide one‑on‑one guidance and develop resources to improve process knowledge. Function as a go‑to resource for internal process‑related questions and issues. Provide support and assist with the company’s year‑end financial audit. Provide regular updates to management on the status of accounts receivable and collections efforts. Expense Report Processing & Management: Review and process employee expense reports for accuracy and compliance. Verify receipts, supporting documentation and approval workflows. Identify and flag policy violations or duplicate submissions. Communicate with employees to correct discrepancies and ensure proper documentation. Assist with monthly reconciliations and reporting of expense‑related data. Vehicle Reports Management: Manage vehicle reports, including maintenance schedules and expense tracking. Ensure accurate data for compliance and operational efficiency. Corporate Credit Card Reconciliation: Reconcile corporate credit card transactions with expense reports. Ensure timely submission of cardholder expenses to avoid discrepancies. Address missing receipts or unsubmitted expenses. Consult with employees to resolve credit card‑related issues. General Accounting: Assist with month‑end process. Assist with inventory valuation process for soybeans. Reconcile GL accounts assigned monthly. Additional: Prepare reports and forms required for sales tax. Operate as first point of contact with customers and vendors via telephone. Duties may be amended, and designated necessary, by the Company as may be reasonably required. Education / Experience College Diploma in business administration or similar required. 2 years of general accounting experience. Experience in Concur. Knowledge / Skills / Abilities Thorough understanding of accounts payables. Excellent oral and written communication skills. Must have problem solving abilities. Ability to effectively present information. Strong analytical skills, accuracy, and attention to detail. Strong work ethics and positive attitude. Ability to maintain confidentiality of sensitive information. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to read, interpret and draw accurate conclusions from financial and numerical material. Ability to demonstrate excellent organizational skills, with the ability to prioritize workload, meet deadlines, and multi‑task while maintaining attention to detail. Notation Role is a salaried position: 37.5 hours per week, with occasional Saturdays and overtime, paid as an annual salary. “Regular” schedule is 8:30 am to 4:30 pm Monday through Friday with one 30‑minute unpaid break daily. To Apply Visit prideseed.com>About>Careers>Explore Careers #J-18808-Ljbffr