Office Assistant

7 days ago

Markham ON LR W, Canada ConstanTrust Financial Inc. Full time

Job Overview

We are seeking a dedicated and organized Office Assistant to join our team. This role is essential in supporting daily administrative operations, ensuring smooth office functions, and providing excellent customer service. The ideal candidate will have strong clerical skills, proficiency with office software, and the ability to manage multiple tasks efficiently in a professional environment.

Duties

  • Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems, replying messages through WeChat and WhatsApp.
  • Perform data entry and maintain accurate records using Microsoft Office and Google Workspace tools
  • Handle filing, document organization, and document proofreading to ensure accuracy and consistency
  • Assist with bookkeeping tasks utilizing QuickBooks and other accounting software
  • Provide customer support through phone etiquette and effective communication skills
  • Support administrative functions such as scheduling appointments, managing calendars, and coordinating meetings
  • Maintain office supplies inventory and ensure the workspace is organized and professional

Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
  • Experience with bookkeeping and data entry tasks, understanding payroll and personal/corporate tax related documents.
  • Strong organizational skills with attention to detail for filing, proofreading, and document management
  • Excellent customer service skills with professional phone etiquette on multi-line phone systems
  • Computer skills including typing speed and familiarity with office equipment
  • Ability to handle front desk duties efficiently while managing multiple priorities
  • Strong organizational skills combined with the ability to support administrative tasks effectively
  • Language: Flunent in English, Native in Mandarin, Cantonese will be a bonus but not a must.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 35 per week

Benefits:

  • Casual dress
  • Company events
  • On-site parking
  • Work from home

Work Location: In person

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