auditing & data-entry administrator

2 weeks ago

Brampton, Ontario, Canada VISION TRANSPORTATION, INC Full time

Company Description
At
Vision Transportation
, it is our mission to provide a great work environment for all our employees Our core values are trust, teamwork, innovation, positivity and wellness. With three locations, Vision Transportation continues to grow and we are always looking for talented professionals to join our family. We are looking for passionate and experienced people in the logistics industry. If you if you enjoy working in a fast-paced environment will thrive in this position.

Job Description
We are currently looking for a
AUDITING & DATA-ENTRY ADMINISTRATOR
to join our Accounting team.

This is a permanent full-time position, and is onsite at our office located at 7659 Bramalea Road, Brampton.

The purpose of this position is to ensure that the supporting documentation and data required to invoice Customers are in the system accurately and in a timely manner and verify information is captured correctly to move orders through the billing process.
AUDITING:
Review orders in the system with status of "Complete" to ensure required information has been captured and any outstanding issues are resolved in a timely manner.

  • Review orders and confirm required information is in the system by moving order to "Audited" status, within required timeframes.
  • Troubleshoot any missing information and follow up until order can move into "Audited" status.
  • Respond to inquiries and work assigned to the group email.

DATA PROCESSING:
Update the system with required information and upload supporting documents to ensure required backup for customer invoicing.

  • Scan paperwork from previous night and morning activity into imaging. Respond to inquiries and work assigned to the assigned group email.
  • Update orders in the system with dock information ensuring that required information is complete. E.g. shipment dimensions, weight, footage, skid count, pieces, dates, etc.
  • Process freight bills based on the End of Day Report by prioritizing as directed by dispatch/dock team.
  • Scan and classify all supporting documents such as Bill of Lading, Customs documents, Interliner BOL, POD, etc.
  • Scan and save Dock reports, load cards and End of day report.
  • Notify customer service of any issues that may need their attention.
  • Verify daily activity by verifying all freight bills are accounted for on the End of Day Report.
  • Update DDS orders for piece and cage count, scan and save the backup.

Qualifications

Education:
Required: High School Diploma or Equivalent

Preferred: Post-Secondary training in accounting or bookkeeping

Experience:
1-2 years in an office/warehouse environment

Systems:

  • Google Office Suite
  • TruckMate (TMW)
  • Peoplenet
  • Front
  • Slack

Additional Information

What do we offer to you?

  • Great People to Work With
  • Paid Personal Days
  • Paid benefits plan with extended health care, EFAP
  • Promote from Within
  • Fun Company Events

Salary: $40,000 - $45,000
We are passionate about making a difference in the Transportation Industry Don't waste another minute Contact us and build a career with VISION

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