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Finance and Administrative Assistant, Joint Learning Program
2 weeks ago
Branch: PSAC-TBS Joint Learning Program
Employment Type: Indeterminate
Linguistic Requirement: Bilingual (English, French)
Global Linguistic Level: B2
Salary: $77,298 to $86,997 + $1, Bilingual Allowance)
Location: Ottawa Headquarters
Category of Applicants: Internal; Membership
Closing Date: 12/24/2025
Who are we?Founded in 1966, the Public Service Alliance of Canada represents 250,000 workers in every province and territory in Canada and in locations around the world. PSAC is headquartered in Ottawa with regional offices across the country. PSAC strives to enhance its members' quality of life and has been at the forefront of significant and successful campaigns for workplace and human rights. Learn more about our victories.
We will support your mental and physical health with:- Flexible work arrangements (hybrid employees may have their own dedicated workstations).
- Group benefits (health, dental, life insurance, disability insurance, employee and family assistance), such as $7,500 for mental health professionals, that are 100% paid by the employer. Defined benefit pension plan (50/50 contribution from you and us).
- Three weeks' vacation to start, plus extra paid leave to support your wellness.
- Generous support for your professional growth and career development.
- $800 per year recreation allowance.
Reporting to the JLP Co-Directors, the Finance and Administrative Assistant is responsible for supporting the financial, administrative, and operational functions of the JLP.
This includes processing, recording, and reconciling financial transactions; managing program information; providing reception and administrative services; and coordinating the shipping and inventory of program materials.
The position ensures a positive first point of contact for individuals interacting with the JLP and contributes to the program's mandate of fostering improved labour relations in the public service.
The role requires sensitivity to diversity, strong problem-solving skills, and the ability to sustain and support the unique collaborative administrative and delivery environment of the JLP.
What you will bring to the table:Education/Experience
- Experience in bookkeeping, processing transactions, administration support, and coordinating logistics and materials.
- Excellent ability to organize, strong attention to detail and quality control.
- Tact, reliability, discretion and good judgment.
- Proficiency in the use of a personal computer in a Windows environment and ability to work with common business program applications, including the internet, email, word processing software, Excel, PowerPoint.
- Basic knowledge of inventory management and shipping procedures.
- Written and oral English and French communication skills are essential.
- Basic knowledge of trade union roles and objectives as well as familiarity with government organizations and the JLP objectives, philosophy and activities.
- Ability to work independently and with others to determine work priorities when faced with multiple demands and time constraints.
- Ability to work effectively with others in a collaborative team environment involving colleagues representing the union and the employer within the national office and the regions.
- Ability to lift up to 50 lbs (22 kg).
- Ability to communicate clearly and professionally, providing a positive first point of contact for internal and external stakeholders
- Second language level indicated above is based on the Common European Framework of Reference for Languages (CEFR). Preferred candidates may have their second language skills assessed as part of the hiring process. However, valid federal government SLE results can be used toward this.
- While we appreciate all the candidates' interest, only those considered in the process will be contacted.
- A full job description is available upon request.
NOTES:
Internal applicants should submit their résumé online through HRMS.
Indeterminate PSAC employees who meet the qualifications of this position can request a transfer in accordance with the relevant collective agreement by submitting an application on or before the closing date. Please upload a cover letter indicating that you are requesting a transfer as well as a resume in your candidate profile (if not previously done) and indicate "Yes" under "Employment Information".
Employment Equity at PSAC is focused on five groups: women, Indigenous peoples, racialized persons, persons with disabilities, and the 2SLGBTQIA+ community. If you belong to one or more of these groups, please consider responding to the voluntary employment equity section of the online application.
All individual information collected from this questionnaire will be kept strictly confidential.
In many cases, you may identify in more than one designated group. For example, you may identify yourself as an Indigenous person and a person with a disability and a woman.
False declarations will be taken seriously and may prompt an investigation or further actions, as necessary.
Please contact - to obtain this questionnaire in an alternate format (e.g., large print), should you need more information, or require assistance in completing this questionnaire.
For accommodation needs or to obtain a copy of the documents in alternate format, please email -
