Executive Assistant Specializing in Business Operations

8 hours ago

Richmond, British Columbia, Canada The Virtual Assistant & Company Full time $80,000 - $120,000 per year

ON-SITE IN BEAUTIFUL RICHMOND, BC, FULL-TIME EA ROLE

Play a Key Role in a High-Performance Manufacturing Environment

Website:

Are you a powerhouse when it comes to structure, systems, and supporting executive leadership? Do you thrive in a fast-paced, operationally complex environment where precision matters and strategy drives every decision? Are you looking for ways to boost a company's efficiency by utilizing modern tools, such as AI? Do you have EA expertise supporting a C-Suite Executive? Then, we want to hear from you

We're seeking a high-performing
EA with strong systems management skills
to serve as the right hand to our CEO while ensuring operational excellence across our growing manufacturing business. This role combines executive support, Team management, strategic planning coordination, and office systems management. You'll be pivotal in helping leadership stay focused, teams remain aligned, and operations run like clockwork.

What You'll Do

Strategic & Executive Support

  • Drive weekly leadership meetings, quarterly planning sessions, and scorecard execution.
  • Distill business strategy into actionable communication and internal follow-up.
  • Act as a trusted liaison between the CEO and cross-functional teams.
  • MUST HAVE Prior experience managing Cross-functional Teams is required for this role.

Operational & Systems Management

  • Lead onboarding and integration for new hires (tech access, SOPs, systems setup)
  • Manage operational workflows using Microsoft 365 (Planner, Teams, SharePoint)
  • Develop and document business processes and operational Standard Operating Procedures (SOPs).
  • Leverage modern tech—
    including AI tools
    —to improve team productivity and process efficiency.

What Makes You a Strong Fit

  • MUST HAVE
    5+ years of experience in office management and business operations,
    SUPPORTING C-SUITE EXECUTIVE(S)
  • A background supporting senior leadership in manufacturing or high-growth SMEs
  • Proven ability in project management and coordinating other managers.
  • Skilled in business cadence (leadership meetings, quarterly OKRs, reporting)
  • Highly organized, systems-oriented, and proactive in creating structure
  • Tech-savvy is a must, with working knowledge of Microsoft Office 365 and curiosity around AI (e.g., Copilot, Notion AI)

Bonus Points If You Have

  • Experience supporting a founder, COO, or CEO
    in a growth-stage organization
  • A knack for bringing clarity, calm, and execution to evolving environments

Why This Role Matters

This isn't just about supporting a leader—it's about amplifying the effectiveness of an entire company. You'll be a force multiplier in a business poised for continued growth, directly influencing how fast and efficiently we scale. If you're driven, detail-oriented, and strategic in your approach, you'll thrive here. It's an excellent opportunity for the right person.

How to Apply

Please email your resume AND a cover letter.

In your cover letter, please include your salary requirements, current location, availability to start, and your favorite animal, along with a brief explanation of why it holds that distinction. This will show us that you are paying attention to details, which is extremely important in this role.

Thank you and good luck

Kathleen

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