Executive Assistant

HME Medical Distribution Ltd. ) is a leading industry supplier of hospital and home care medical equipment alongside assistive devices such as wheelchairs, power chairs, and other mobility aids. We are currently seeking a talented and experienced individual to join our growing team as an Executive Assistant at our Richmond Corporate location.

HME is a fast-growing company, with over 140 full-time staff in offices located in Richmond, South Surrey, Victoria, Nanaimo, Kelowna, North Vancouver, Sechelt, Kamloops, and Abbotsford.

We are looking for a motivated, task-oriented individual who can work independently with minimal supervision. Compensation includes a competitive salary, and we provide a friendly team-orientated environment.

Hours for this role are full-time Monday to Friday 8:30 am to 5:00 pm. However, working hours may vary according to business needs and employees may be required to work additional hours on evenings and weekends from time to time. HME offers a competitive wage along with a full benefits package inclusive of extended medical benefits.

What you will do for HME:

• Assist Executive Team with Corporate Quotations, including product/pricing research, quotation preparation, and follow-up.
• Track Corporate Quotations, including phone calls to manufacturers and purchasers.
• Processing of quotations to orders upon approval.
• Support Senior Leadership with general administrative support.
• Provide scheduling and meeting preparation assistance for Senior Leadership.
• Internal and External Event planning and organization for Senior Leadership and Sales Management.
• Corporate research for products, projects, and targets.
• Respond to information requests, preparing the necessary documentation, ensuring follow-up actions.
• Draft and receive approval for written communications, reports, presentations, and spreadsheets.
• Conduct research and generate reports, special projects, and analyses.
• Prepare meeting agendas to maximize time efficiency, take notes during meetings, and write summaries.
• Assist with RFP bid responses, as needed.
• Assist with data entry and database maintenance.
• Stay current with the business's organizational structure, policies, goals, and objectives.
• Work collaboratively with the EA Team to support all Executives and Senior Leadership administratively.
• Assist the HR Department with everyday HR tasks.
• Other Administrative Tasks not specifically listed may be required within the scope of this position.

What you offer:

• Previous experience as an Executive Assistant is preferred.
• Organized, Task-Oriented.
• Ability to learn and work independently as well as within a team.
• Comfortable with computers – Microsoft Office Suite.
• Must have a friendly, positive attitude and possess the ability to have fun while working in a fast-paced environment.
• Valid driver's license – L and N are not acceptable.

What can you expect from us?

• Competitive salary range of $55,000 to $60,000 per year
• Paid Time-off including Vacation, sick days, and Statutory holidays.
• Extended Health and dental insurance
• Employee and Family Assistance Program (EFAP) through the Health Benefit Insurance
• Group RRSP matching plan
• Company bonus plans including Profit sharing Program and High-Performance Bonus Pool
• Employee's Friends and Family discount programs
• Employee Referral Bonus Program
• Steel Toed Boots allowance
• Tenure recognition through our Milestone Program

HME is an equal opportunity employer. This position is a rewarding career with opportunity for advancement within our growing company. Please forward your resume and cover letter to the email address above if you feel you possess the required skills and attributes.

Please note only candidates chosen for interview will be contacted.

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• RRSP match
• Vision care

Work Location: In person