Administrative Assistant

Organizational UnitUniversity of Victoria -> Faculty of Health -> School of Medical SciencesLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date2 November 2025Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4, $4,525.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSecretary/PB7Hours of WorkMonday to Friday, 8:30 am – 4:30 pmStart Date12/1/2025End Date1/31/2027Employee Group:CUPE 951 - Termof Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement. The School of Medical Sciences is uniquely positioned in the newly established Faculty of Health.*May be eligible for hybrid working arrangement after successful completion of probationary period*Job SummaryThis position provides support for the School of Medical Sciences (SMS) as the first point of contact for students, faculty and visitors to the university. This position is responsible for answering and directing inquiries, providing general office support to faculty, and provides administrative assistance to the educational and research programs of the School. This position is located in the Medical Sciences Building and works closely with the Operations Manager.Job RequirementsExperience:Must have a minimum of one (1) year of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.Knowledge/Skills/Abilities:Ability to exercise initiative, good judgement, tact, and diplomacy.Ability to work independently with limited supervision and resolve tasks and/or problems effectively and professionally.Ability to provide excellent customer service and navigate difficult interactions.Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies.Exceptional administrative skills including meeting and calendar coordination, minute taking, and use of standard office technology.Ability to work under pressure and meet strict and often emergent deadlines.Excellent organizational skills including attention to detail, time management, and ability to multi-task.Ability to learn new computer software as required.Proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, content management systems, and databases).Preference will be given to applicants with:Experience with UVic systems (i.e. Banner, Payroll, FMIS, FAST, Emburse Enterprise) and purchasing related processes and policies.Experience with video conferencing tools (i.e. Zoom).Specialized Knowledge/Education:Secondary school diploma or equivalent.Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.Read our full equity statement here: Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: Any personal information provided will be maintained in confidence.What UVic Offers: To learn more click here