Administrative Assistant

1 week ago

Abbotsford BC VT Y, Canada Meadow Minds Therapy Full time $42,000 - $52,800 per year

Position Title: Administrative Assistant

Location: Abbotsford, BC

Company: Meadow Minds

Permanent/Part-Time: 24 hours per week

About Us

Meadow Minds is a multidisciplinary pediatric therapy clinic offering speech therapy, occupational therapy, and behaviour consultation services to families across the Fraser Valley. Our team is passionate about helping children grow, learn, and reach their full potential in a bright and supportive environment.

Position Overview

We're looking for a friendly, organized, and proactive Administrative Assistant to join our team. This role supports the day-to-day operations of our clinic and helps maintain a smooth, welcoming environment for clients, families, and staff.

The ideal candidate enjoys multitasking, has strong communication skills, and can assist therapists with administrative and hands-on support when needed. This role also includes assisting with social media updates and general marketing tasks to keep our clinic connected with the community.

Key Responsibilities

  • Greet and assist families in person and by phone/email with professionalism and warmth.
  • Schedule and confirm appointments through our clinic management system.
  • Support therapists with daily tasks such as preparing session materials, organizing supplies, and helping with transitions between clients.
  • Maintain an organized and welcoming clinic environment.
  • Manage client forms, consents, and basic record keeping.
  • Assist with social media updates, including posting clinic news, holiday messages, and educational content under direction of the management team.
  • Help with administrative projects and other tasks as assigned.

Qualifications

  • Previous administrative or customer service experience preferred (experience in a clinic or healthcare setting is an asset).
  • Strong communication and organizational skills.
  • Basic familiarity with social media platforms (Instagram, Facebook, etc.).
  • Comfortable with technology and learning clinic management software.
  • Positive, flexible attitude and willingness to assist wherever needed.

What We Offer

  • A supportive and friendly team environment.
  • Opportunities to learn about pediatric therapy services.
  • Flexible scheduling and meaningful work supporting children and families.
  • Competitive hourly pay based on experience.

Job Types: Part-time, Permanent

Pay: $20.00-$22.00 per hour

Expected hours: 24 per week

Benefits:

  • Dental care
  • Extended health care
  • On-site parking

Work Location: In person

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