Portfolio Administrator

Requisition ID:

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Portfolio Administrator will act as a subject matter expert in various functional areas including Derivative processing & settlements, collateral management, reconciliations, and administrative functions related to account setups and documentation. They will respond to and resolve internal & external inquiries at multiple levels of complexity and provide day-day support for middle office functions by ensuring post trade activities are monitored and/or administered in a timely and efficient manner.

Is this role right for you? In this role you will:

• Ensure any potential risk to the business is acted upon in a prompt and informed manner to alleviate errors and reduce firm exposure
• Provide daily coverage on the Derivatives desk, supporting the Assistant Manager with processing and reconciliations of Swaps, Options and Futures
• Ensure account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources
• Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks (financial and reputational
• Participate in the testing and implementation of operational enhancements
• Ensure deadlines are met and appropriate escalations are in place
• Adhere to departmental and company policies and procedures, ensuring compliance
• Perform ad hoc duties as assigned
• Provide support to interdepartmental staff as required
• Actively participate in team learning, development and team performance activities including team meetings and coaching sessions
• Obtain & forward outstanding documentation to appropriate department(s) to ensure transactions are completed efficiently and accurately
• Investigate & follow up on inquiries as required
• Collaborate with compliance, legal, portfolio managers, traders, etc. as required
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities
• Provide reports and statistical information to management as required

Do you have the skills that will enable you to succeed in this role? – We'd love to work with you if you have:

• University degree or college diploma
• 3+ years of relevant securities industry experience
• Canadian Securities Course (CSC) or actively pursuing, Derivatives Fundamentals Course (DFC) or actively pursuing is an asset
• Knowledge of the securities/brokerage industry, including clearing & settlements, market processes and Margin and Collateral processing for Derivative holdings
• Experience with Options, Swaps and Futures processing
• Experience with Charles River, Simcorp Dimension, SSCNet, Markitwire ,Bloomberg and OMGEO products
• Proficient in MS Office (medium/expert user of Excel, familiar with Access
• The ability to learn new tasks quickly and accurately
• Strong analytical and problem-solving skills
• Strong attention to detail
• The ability to work in a fast-paced environment with varying transaction volumes dictated by market events, customer demands and seasonal peaks
• Strong processing and inputting skills
• Excellent customer service and interpersonal skills
• The ability to set and achieve goals, and work independently
• The ability to exercise discretion with sensitive information
• The ability to prioritize and manage multiple concurrent tasks
• Effective communication skills both written & verbal

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.