Operations Manager

7 days ago

Toronto, Ontario, Canada ENCOR Advisors Full time $50,000 - $60,000 per year

Job Title:

Operations Manager

Location (Fully On-Site):

Toronto, Ontario, Canada

Reporting To:

Director of Operations

Compensation:

$50,000-$60,000 annually (commensurate with experience), plus a competitive bonus and company-paid benefits plan.

About Us:

ENCOR Advisors is a leading commercial real estate firm based in downtown Toronto.

Occupier-focused, employee-owned, principal-led and results-driven, our Client-First philosophy pushes us to go the extra mile for our clients, creating lasting partnerships that go beyond signing on the dotted line. What sets ENCOR apart is the quality of our people. We have deep expertise, we are authentic, passionate, and are completely focused on the needs of our clients. Our people strive for continuous improvement in the commercial real estate industry. Our team of professionals is led by some of the most prominent leaders in the marketplace.

Position Overview:

The Operations Manager ensures the seamless day-to-day functioning of ENCOR's office, balancing operational efficiency, compliance, and administrative excellence. This role requires an individual who is highly organized, proactive, and capable of managing multiple priorities while maintaining ISO 9001 standards, vendor relationships, and a professional office environment.

Key Responsibilities:

  • Operations Management:
  • Handle invoice preparation, editing and accounts receivable.
  • Manage office supplies and inventory, ensuring timely replenishment and cost control.
  • Oversee vendor management, including payments, follow-ups, and scheduling.
  • Manage technical queries (IT coordination, printer setup, access issues).
  • Handle building-related requests and liaise with property management for maintenance needs.
  • Support ISO 9001 internal audits, and document preparation.
  • Administrative and Office Support:
  • Create and maintain client files and ensure documents are properly organized.
  • Send documents for signature and coordinate follow-ups.
  • Schedule meetings, distribute agendas, and manage internal calendars.
  • Send company-wide communications (newsletters, newspaper, meeting reminders, announcements).
  • Manage events including internal celebrations, charity drives, and client functions.
  • Assist with onboarding (headshots, email signature setup, business cards, printer setup).
  • Manage supply procurement (office and kitchen), ensuring cost-effective purchasing.
  • Manage printing, binding, and courier requests.
  • Marketing and Technology Coordination:
  • Familiarity and willingness to learn modern marketing platforms like HubSpot, Mailchimp, MLS, CoStar, etc.
  • Support marketing initiatives by coordinating data management, contact updates, and document uploads.
  • Assist marketing team in preparing marketing collaterals.
  • Assist in document editing.

Qualifications:

  • Bachelor's degree in Business Administration or a related field.
  • Strong organizational, multitasking, and communication skills.
  • Proficiency with Google Workspace, and Microsoft Office Suite.
  • Detail-oriented with the ability to anticipate needs and solve problems proactively.
  • Team-oriented, professional, and adaptable in a fast-paced environment.

Nice to have:

  • Understanding of Ontario real estate regulations (RECO, TRESA).
  • Compliance background.
  • 1-3 years of experience in office operations, administration, or compliance management.

*Don't meet all requirements, don't let that stop you from applying

ENCOR Advisors is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

  • Sales Development Rep

    2 weeks ago

    Toronto, Ontario, Canada bike Manager Full time $60,000 - $80,000 per year

    Job Title: Sales Development Rep (SDR)Location: Remote,Eastern US or Eastern Canada (EST Hours Only).Sales Territory: AmericasReports to: Chief Operating OfficerAbout Bike Reservations Manager (BRM)At BRM, we're on a mission to transform the bike reservation industry Specifically, we aim to become the trusted reservation platform of the bike industry. As an...

  • Operations Manager

    7 days ago

    Toronto, Ontario, Canada hireVouch Full time $80,000 - $120,000 per year

    Operations ManagerOur client is making breakthroughs in helping people improve their health through nutrition. Their platform is used primarily by healthcare providers who work with conditions like diabetes, hypertension, and obesity, and they have published, peer-reviewed, papers quantifying the improvements to health outcomes realized by patients using...

  • Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada Pacific Reach Full time $120,000 - $180,000 per year

    Manager, OperationsWe are seeking a highly motivated and experiencedManager, Operationsto assist in executing the performance optimization of a high-value, diversified real estate portfolio in Toronto. This portfolio includes over1,000 multifamily units,80,000 square feet of commercial space, and a250+ key full-service hotel.The successful candidate will...

  • Operations Manager

    5 days ago

    Toronto, Ontario, Canada Focus Cleaning Full time $60,000 - $80,000 per year

    Company DescriptionFOCUS Cleaning is a customer-oriented janitorial and cleaning company based in Toronto, ON. We provide high-quality professional cleaning and janitorial services that are both reliable and dependable. Our certified and well-trained staff specializes in commercial building maintenance, as well as customer service and satisfaction. Our...

  • Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada Tangentia Full time $80,000 - $120,000 per year

    Company DescriptionTangentia is a leader in Autonomous Enterprise solutions, focusing on Intelligent Automation, B2B Connectivity, and Digital Innovation. Our customers include renowned names like Royal Bank of Canada, LCBO, Suncor, Reliance Retail, and others. We serve 12 Fortune 500 customers and over 1000 mid-sized companies globally. Tangentia's Cloud...

  • Operations Manager

    5 days ago

    Toronto, Ontario, Canada Innodata Inc. Full time $120,000 - $180,000 per year

    Job DescriptionLocation:Remote in North AmericaWho We AreInnodata (NASDAQ: INOD) is a leading data engineering company. With more than 2,000 customers and operations in 13 cities around the world, we are the AI technology solutions provider-of-choice to 4 out of 5 of the world's biggest technology companies, as well as leading companies across financial...

  • Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada CLEAR Inc. Full time $85,000 - $110,000 per year

    Pay: CA$85,000.00 – CA$110,000.00 per yearRole OverviewWe are seeking a driven and detail-oriented Operations Manager to oversee and optimize the daily operations of our growing company. This is a unique opportunity to step into a role that blends hands-on operational management with the agility and variety of an entrepreneurial business. You will play a...

  • Operations Manager

    7 days ago

    Toronto, Ontario, Canada Acosta Full time $80,000 - $120,000 per year

    DescriptionWe are seeking a highly motivated and experienced Operations Manager to join our dynamic team. In this role, you will serve as the primary point of contact for the Canadian Ecosystem with AMER Sales Operations, Global CBM, Regional and Global Finance, and working groups for on-the-go hardware devices. You will operationalize and execute the...

  • Operations Manager

    1 day ago

    Toronto, Ontario, Canada WSA Americas Full time $73,000 - $85,000

    Part of WSAudiology group, HearCanada bolsters a world-class team of hearing care professionals/pioneers who share a passion for providing Wonderful Sound for All. With 60% of the Canadian population experiencing a type of hearing health issue in 2021, our teams are passionate about providing an exceptional client experience through their hearing journey,...

  • Operations Manager

    1 week ago

    Toronto, Ontario, Canada Rentokil Initial Full time $80,000 - $120,000 per year

    Rentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada.Rentokil-Terminix is currently seeking an experienced Operations...