Accounting Assistant III

We are Garland We design, manufacture and supply best-in-class commercial ovens, ranges, grills and countertop cooking equipment for the global foodservice market. We empower you to grow with us. We recognize you and reward you. We win together as one team.

Garland Commercial Ranges is looking for an Accounting Assistant III on a 6-month contract This role could lead to full-time opportunities.

Under moderate supervision, this position is responsible for reviewing credit data to evaluate credit requests to approve or deny applications for credit accounts of suggested CCIA. This will also analyze sources of financial information such as financial statements, credit bureau reports and cash flows to determine the potential risk and profitability of customer credit lines. The Accounting Assistant III will process credit applications for new customers and monitor credit lines for existing customers. This role will also review and release credit hold orders based on customers' credit history and assigned thresholds. Performance of month-end closing activities as they relate to the Credit Dept. The Accounting Assistant III will also process credit memos for returns, freight-damaged, lien requests, warranty, commission & pricing. This will also follow up on material returns with customers and Logistics for return paperwork, as needed. The selected candidate will also prepare reports in response to new and additional credit proposals for loan officers and committees. Including performing day-to-day collections activities, the Accounting Assistant III applies practical knowledge of the function typically obtained through advanced education and work experience. Problems faced are difficult but typically not complex. May influence others within the job area through explanation of facts, policies, and practices. Quick thinking and problem-solving skills.

Reporting to the Credit Manager, this position is based 100% in-office at our Mississauga, Ontario facility. This role is an addition to the headcount.

Major Accountability:

• Manage Credit Hold Orders & Releases.
• Collections and Credit Risk Management.
• Open new customer Accounts & maintain existing ones with necessary changes/updates.
• Customer Deductions and Discrepancies Resolution.
• Process credit applications and obtain credit history, credit bureau report reviews, and financial statement evaluation for review with management.
• Month End Reporting.
• Send statements to customers according to department specifications

Key Tasks & Responsibilities:

• Review credit limits and terms of sale for new and active customers.
• Processes credit applications and obtains credit history from trades & Credit bureau reports, financial statements, and bank information.
• Evaluate terms and credit limits and review with management for approval
• Credit hold orders and releases, run credit hold reports, review, and verify the credit standing before releasing shipments.
• Obtain proper approvals according to the credit release policy.
• Ensure timely release or resolution of orders on hold to optimize production and customer delivery.
• Review customer accounts for adherence to terms.
• Make customer calls to resolve disputes and expedite the collection of past due amounts as outlined.
• Collections and Credit Risk management - Actively perform collections calls of all USD & Int'l accounts over 30 days to accelerate cash and minimize bad debt losses. Approx. 250 active customers.
• Achieve company DSO goals. Address internal and external customer inquiries & requests, including credit reference requests, lien waivers, and other credit-related requests
• Customer deductions & discrepancies - Address discrepancies and unauthorized deductions with customers, CSR and sales reps for resolution promptly.
• Interface with internal and outside rep groups, AVP and other personnel to keep everyone concerned apprised of customer disputes and potential bad debt problems
• Process Credit Memos for freight-damaged, warranty, commissions, pricing, as needed.
• Ensure the proper approval from management is attached.
• Act as the primary backup to the cash application position as required. Process credit card payments.
• Perform Month-end tasks – Review AR with the Credit Manager.
• Assist with audits as required. Work with the Credit Manager on delinquent accounts and the placement of accounts for third-party collections.
• Assist with Rebate allowance review on late-paid invoices
• Vendor Master – process vendor updates / create new vendors and update existing accounts as required, e.g. update changes to customer database, change terms, new emails and contact information, buying groups, etc.
• Update Notes on the Shared AR Spreadsheet as soon as new information becomes available from customers.
• Arrange meetings where necessary with the relevant parties to resolve issues on customer accounts
• Sent statements out to customers enquiring about any past-due issues that need resolution.
• Process month-end closing Deliverables as required.
• Resolve any issues specified in the month-end closing reports as they relate to past-due accounts.
• Process Credit Card payments and monitor customer portals where necessary.
• Participate in cross-training and help to maintain SOP for the department.
• Assist with any other duties related to Credit Analysis as requested by management

Qualifications

Specialized Skills, Knowledge, and Abilities

• Must know VLOOKUP, XLOOKUP, and Pivot Tables.
• Working knowledge of ERP systems, MS Office (Word, Excel, etc.) and relevant software applications.
• Demonstrated aptitude for math and an ability to perform more complex calculations.
• Basic verbal and written communication skills and ability to work effectively as part of a team in a fast-paced and multi-task environment.
• Must be well organized and able to function within tight deadlines.

Education and Experience

• Bachelor's Degree in Finance
• 5+ years of experience

Working Conditions

• This work typically requires extended periods of sitting at a desk in a typical office environment.

• Garland, a Welbilt brand, has been a leading manufacturer for over 60 years which designing and producing a full line of commercial ovens, ranges, griddles, grills, conveyor ovens & countertop cooking equipment. The products are sold to leading fast food chains as well as independent restaurants in over +100 countries. The facility, based in Mississauga, supports our Garland brand and is a division of Ali Group.

For more information about Garland, visit

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Welbilt Inc. is an equal opportunity employer which values diversity in the workplace. All applicants shall receive equal consideration and treatment in employment without regard to race, colour, religion, ancestry, national origin, age, sex, marital status, familial status, medical condition, or any other status protected by law. All recruitment, hiring, placements, transfers, and promotions will be based on individual skills, knowledge, abilities, and business needs.