Project Administrator

WEINS Auto Group is looking for a Project Administrator in our Facilities Department. When you join our team at WEINS Corporate, you become a member of an incredibly talented and diverse group of colleagues that are available to support you in your career. In this role, you will be reporting directly to the Program Manager - Facilities. The Project Administrator will have a passion for construction and an ability to work independently and as part of a team. This position will be responsible for the administration and coordination of projects, including but not limited to construction, and facilities work. The ideal candidate will have experience with Microsoft Office Suite, and an understanding of basic accounting methods and contracts.

We value our employees and believe in our staff, work-life balance and career progression from within. We are an employee-centric workplace with a focus on the whole person. Join us; we are transforming the auto industry.

See how Weins Auto Group is a great place to work, to learn and grow your career:

• We offer a competitive compensation plan and a top-notch benefits plan
• We are with you and value your loyalty by investing in your future with generous group RRSP options and matching program
• We know everyone needs a long weekend from time to time. We try our best to make that happen for our retail associates.
• We are lifelong learners and want to support our associates who endeavour to continue their education through our Educational Reimbursement Program
• We have a generous Vehicle Purchase Program along with a Parts & Service Discount
• We invest in your career with development and training opportunities.
• We know employees need support from time-to-time. Our Employee Assistance Program is accessible to all associates.
• We want more associates just like you and we offer an Employee Referral Program to thank our associates for a great referral
• We celebrate personal and professional milestones and team events
• We want to promote healthy lifestyle, and offer a generous fitness discounts & more

Responsibilities:

• Maintain accurate records of facility operations, including maintenance schedules, vendor agreements, and compliance documents.
• Process invoices related to maintenance, ensuring payments align with budget allocations, and track budget expenditures.
• Coordinate with suppliers and vendors to procure supplies, and services required for facility operations.
• Manage facility-related documentation, including permits, safety certifications, and insurance policies.
• Conduct regular walkthrough inspections at the head office to identify maintenance needs and ensure compliance with company standards.
• Assist Facilities Manager in creating facility budgets for each dealership and the head office, monitoring expenditures and identifying cost-saving opportunities.
• Monitor and address facility-related work orders, escalating urgent or emergency related issues to the Facilities Manager.
• Respond promptly to facility-related inquiries and complaints, ensuring quick resolution of issues.
• Act as administrative point of contact for external service providers.
• Monitor vendor performance and address any deficiencies or breaches in service-level agreements (SLAs).
• Coordinate repairs in consultation with Facilities Manager.
• Provide support to employees for workspace needs.
  Maintain open communication channels for feedback and suggestions regarding facility operations.

Qualifications:

• A valid Ontario driver's license
• Bachelor's degree in Business Administration, Facilities Management, or a related field
• Minimum of 2–3 years of experience in facilities administration, vendor coordination, or similar roles
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Knowledge of facility operations, maintenance, and compliance requirements
• Ability to meet deadlines

We thank all applicants for their interest in advance, however, only those selected for an interview will be contacted.

Successful candidates will be subject to background checks not limited to criminal, credit, educational and or employment verification.

As part of our recruitment and training process, WEINS Canada (O/A WEINS Auto Group) and all our divisions, use artificial intelligence (AI)-powered tools to assist in evaluating candidates for roles. These tools may be used to:

• Assess skills and competencies through simulated training environments.

• Analyze responses to training modules or testing scenarios.

• Generate performance insights to support hiring decisions.

The AI systems used are designed to support fair and consistent evaluation. We are committed to ensuring that these tools do not result in discrimination or bias based on race, gender, disability, or other protected grounds under theOntario Human Rights Code. If you have questions or concerns about the use of AI in our hiring or training process, or if you require accommodations, please direct your inquiry to our Talent Acquisition Team at

Accommodation will be provided in accordance with AODA. If you require accommodations during the recruitment process, please indicate this in advance.

This is an existing vacancy.