Accounts Payable

6 days ago

Halton Hills ON LG X, Canada Intlvac Thin Film Full time $40,000 - $52,000 per year

About Intlvac

Intlvac is a high-tech industrial manufacturing company specializing in thin film deposition technology. We are recognized as a world leader in our field, with a team of top scientific researchers, software programmers, and mechanical and electrical engineers.

Key Responsibilities

Accounts Payable

  • Primary contact with vendors

  • Setting up vendor accounts & keeping them up to date with contact & banking information

  • Print all new invoices/credits/statements

  • Review vendor statements for missed invoices

  • Process invoices without a PO

  • Match invoices that have a PO, then enter into the system

  • Legal invoices, employee expenses & credit card transactions

  • Weekly payment run report

  • Complete payment run through the bank & Bluelink

  • Provide payment remittances to each vendor

  • End of the month general ledger reconciliations

Admin Assistant

  • Answering the door for visitors and directing them where to go/letting personnel know they are here

  • Answering the phone and directing the call or the customer on how to proceed with questions

  • Making sure office/kitchen is up to date with stock

  • Helping the admin team with tasks

  • Helping staff with questions and needs

  • Helping the cleaners with questions or needs

Back Up Duties – fill in when primary person is unavailable

Coverage for Order Entry

  • Processing customer purchase orders

  • Provide support to internal sales person & customers

  • Provide paperwork to shipping when order is ready

  • Processing the invoices & sending them to the customer

Assistant to Controller

  • Assist with monthly, quarterly and annual closings

  • Ensure timely bank payments

  • Monthly bank reconciliations in multiple currencies

  • Accounts payable and receivable tasks

  • Develop accounting report spreadsheet

Qualifications

  • The ideal candidate will have a minimum of 2 years experience in an accounts payable capacity or a relevant certificate in bookkeeping or accounting
  • Intermediate computer skills in accounting software, Microsoft Excel & Word
  • Strong analytical skills with attention to detail
  • Strong ability to multi-task and a "can do" attitude
  • Ability to work well independently as well as under supervision
  • Excellent verbal and written communication skills
  • Excellent interpersonal and organizational skills
  • A quick-learner with the ability to perform in a fast-paced environment

Position Details

  • Full time; Days; Monday to Friday; on-site at Halton Hills facility; Wage: $25/hour

How to Apply

  • Interested applicants are asked to forward their resume to Candidates must be legally eligible to work in Canada.

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