Accounts Payable Associate

4 hours ago

Toronto, Ontario, Canada The Grid Full time

About The Grid

The Grid is the antidote to traditional networks. We're a next-generation model connecting some of the world's most talked-about agency brands across North America—including NFA, , The Candy Factory, Courage, and NFA Health. Unlike traditional holding companies, The Grid works in service of our agencies, not the other way around.

More focus on clients. Less focus on shareholders. No silos. Less complexity. More collaboration. Better people. Better outcomes. More special than any specialty agency, and more connected than any holding company.

Position Summary:

The Accounts Payable Associate position will be responsible for managing the entire accounts payable process from vendor procurement to payment. This position will report directly to the Accounts Payable Manager. Primary responsibilities will include maintaining vendor relationships, processing vendor invoices, reconciling vendor statements and collaborating with the Treasury Analyst on working capital initiatives. This is a hybrid position with the requirement to come to the office minimally 2-3 times per week.

Duties/Responsibilities:

  • Complete payments by receiving, processing, verifying, and reconciling invoices.
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Charge expenses to accounts and cost centers by analyzing vendor invoices, credit card transactions and employee expense reports; then recording entries.
  • Assist paying vendors by monitoring discount opportunities, verifying federal id numbers, schedule and prepare pay runs, and resolve purchase order, contract, invoice, or payment discrepancies and documentation.
  • Ensure credit is received for outstanding memos.
  • Issue stop-payments or purchase order amendments.
  • Maintain accounting ledgers by verifying and posting account transactions.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Maintain historical records by scanning and filing documents.
  • Report sales taxes by calculating requirements on paid invoices.
  • Collaborate with internal departments to gather, analyze, and interpret relevant financial data.
  • Receiving, processing, verifying, and reconciling invoices.
  • Compare subledgers to balances and verifying entries.
  • Charging expenses to accounts and cost centers
  • Verify vendor accounts, new vendor set up
  • Reconcile account transactions with the general ledger.
  • Perform recordkeeping and assist with preparing financial reports.
  • Maintain relationships with vendors
  • Perform other special projects as directed by the Accounts Payable Manager

Supervisory Responsibilities:

  • None.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Strong analytic abilities
  • Ability to work independently and prioritize tasks
  • Works well under pressure and in a fast-paced environment
  • High degree of attention to detail and multi-tasking
  • Strong time management and organizational skills
  • Ownership and pride in work product
  • Proficient with Microsoft Office Suite or similar software, and accounting software.

Education and Experience:

  • Bachelors or Associates degree in related field
  • At least two years of related experience
  • Experience with Oracle Netsuite and/or other ERP systems

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