Office Services Assistant

Vancouver, British Columbia, CA

Oct 9, 2025

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada's Top 100 Employers (2025); Canada's Top Employers for Young People (2025), and Canada's Best Diversity Employers

This role is an opportunity for you to join Canada's Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Office Services Assistant plays a key role in supporting daily office operations within a dynamic team environment. This position encompasses a variety of administrative duties, including scanning and document management, in addition to a mix of hospitality, reception coverage, and general office support. The ideal candidate is proactive, client-focused, and collaborative, with excellent communication and organizational skills. Flexibility to meet business needs and a strong commitment to teamwork are essential.

The position reports to the Director of Finance and Operations and is scheduled to work 9:00 am to 5:00 pm, Monday to Friday in the office.

RESPONSIBILITIES

Administrative Support:

• Process large photocopy, scanning, and print jobs.
• Bind and assemble documents.
• Digitally scan incoming mails and courier package, and coordinate their distribution.
• Prepare and arrange outgoing mail and courier shipments.
• Monitor and maintain office supply inventory, including copy paper.

Office, Hospitality, and Reception Support:

• Provide backup coverages for Reception, Hospitality, and Office Services team members during absences.
• Assist with office and client functions, including setup and coordination.
• Maintain cleanliness and presentation of shared spaces.
• Perform occasional heavy lifting and movement of boxes and furniture.

Client Interaction:

• Deliver excellent service to internal and external clients with a client-first mindset.
• Communicate effectively regarding job status, requests, or deadline.
• Anticipate needs and exceed expectations in office support service.

Additional Duties:

• Assist with workstation setup for new hires and internal office moves.
• Monitor and maintain office appliances and furniture.
• Coordinate service calls or repairs as needed and report issues to the supervisor.
• Support special projects and ad-hoc tasks as assigned.
• Flexibility to work alternate hours, 8:00 am to 4:00 pm, and occasional overtime as needed

SKILLS & COMPETENCIES

• Self-starter with superior attention to detail and organizational skills.
• Excellent interpersonal and communication skills, both oral and written.
• Proficient in Microsoft Outlook, Word, and Excel.
• Familiarity with PDF programs (Adobe, Nuance) and Document Management systems is an asset.
• Proven ability to manage multiple tasks in a fast-paced, deadline-driven environment.
• Ability to work independently and function effectively as part of a team.
• Demonstrated customer service orientation and problem-solving ability.
• Ability to quickly learn and adapt to new systems and procedures.
• Basic knowledge of office equipment (e.g., photocopiers).
• Comfortable with physical tasks including lifting (up to 40 lbs.), bending, and moving items.
• Ability to handle confidential and sensitive information with discretion.
• Confident, polished, and professional presentation.
• Strong work ethic, "can-do" approach, and positive team attitude.

EDUCATION, EXPERIENCE, & CERTIFICATIONS

• Community College education or equivalent combination of work experience.
• Minimum of 1 year of experience in a similar service capacity is required.
• Legal office experience would be an asset but is not required.

• Experience with mailroom services, courier management, document scanning, printing equipment is preferred.

• We thank all applicants who apply, only candidates selected for an interview will be contacted.

The expected salary range for this role is $47,000 to $52,000, commensurate with experience. At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada's Best Diversity Employer's for 15 consecutive years , as well as one of Canada's Top Employers for Young People for the eighth time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us