Office Administrator

2 weeks ago

Surrey British Columbia VSC Canada Mainroad Group Full time $45,000 - $65,000 per year
Role Overview

We're looking for a reliable, detail-oriented Curriculum Administrator who will manage scheduling of training courses, maintain training records, input legacy training data, and ensure our learning management system is up to date. You'll work closely with the Training Manager and other department leads to keep training activities organized and efficient.

Key Responsibilities

  • Assist in scheduling training sessions (in-house, external vendors, online) across various divisions.

  • Manage the learning calendar, coordinate instructors, venues (or virtual sessions), attendance, and logistics.

  • Input, update and maintain previous and current training records in the system.

  • Work within our learning management system (preferably UKG Learning) — setting up courses, enrolling participants, tracking completions.

  • Generate and distribute training reports and data-entry summaries (attendance, completions, overdue training, etc.).

  • Liaise with training department, operations leads and HR as needed to gather training needs, confirm participant lists, and follow up on outstanding requirements.

  • Ensure data integrity: accurate, complete and timely input of all records, and auditing where necessary.

  • Support continuous improvement of training records processes: propose and implement efficiency improvements, data-entry best practices, and documentation of procedures.

  • Other administrative duties as required by the Training Manager (e.g., communication with attendees, record archiving, maintaining training library).

Ideal Candidate – Skills & Experience

  • Proven experience in a training, curriculum or learning-administration role (2+ years preferred).

  • Hands-on experience with UKG Learning (or similar LMS) is strongly preferred.

  • Excellent data-entry skills: high accuracy, strong attention to detail, good time-management and able to meet deadlines.

  • Comfortable managing multiple tasks, coordinating with various stakeholders, scheduling logistics, and maintaining records.

  • Strong proficiency with MS Office (especially Excel) and database systems; ability to generate reports, analyse data and draw out insights.

  • Good written and verbal communication skills — able to liaise with multiple teams, present information clearly and follow-up effectively.

  • Strong organisational skills and initiative: able to work independently, anticipate needs, identify inefficiencies and propose improvements.

  • Previous experience in the construction, maintenance or infrastructure services sector is a plus (but not required).

  • Commitment to accuracy, confidentiality, and a strong customer-service mindset.

Why Join Us

  • Be part of a well-established, employee-owned company with strong values and growth potential.  

  • Work within a dynamic training function, supporting over employees across multiple divisions.

  • Opportunity to help shape and improve training systems and processes in a high-impact role.

  • Collaborative environment with a supportive team culture.

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