Office Administrator

2 weeks ago

Cumberland British Columbia VRS Canada Mainroad Group Full time

An exciting opportunity exists at Raylec Power LP for an Office Administrator to support our operations across Vancouver Island. This full-time role will be based out of our Cumberland office and will report to the General Manager.

Raylec Power is a versatile electrical contractor specializing in construction, complex system installations, and a wide range of maintenance services. For over thirty years, Raylec Power has been serving commercial and industrial customers on Vancouver Island and throughout British Columbia. In 2012, Raylec Power joined the Mainroad Group, enhancing synergies with Mainroad's Vancouver Island and Lower Mainland-based companies.

What you'll do:

  • Provide administrative support to project managers, supervisors, and field crews.
  • Prepare, track, and maintain permits, project files, and safety documentation.
  • Support clear communication between the office and construction/maintenance sites.
  • Learn and apply new systems and processes that support day-to-day field operations.
  • Manage the accounts payable process, including the review, coding, and entry of purchase orders and supplier invoices in accordance with company policies.
  • Process vendor payments accurately and on schedule, ensuring proper authorization and compliance with established financial procedures.

  • Maintain organized and up-to-date records of all accounts payable transactions, supporting reconciliation and reporting activities.

  • Reconcile vendor statements and resolve discrepancies promptly to maintain accurate balances and positive supplier relationships.

  • Ensure that all OpCo-level accounts payable transactions are accurately integrated within the Mainroad Group's financial systems, primarily Eclipse.
  • Maintain and enter accurate and up-to-date records and time cards in our payroll software Ontaccr, performing regular data checks to ensure completeness and accuracy.

What we're looking for:

  • Proficiency in computer systems & software, including Microsoft Word, Excel, and Outlook.
  • Excellent organizational, communication, and teamwork abilities.
  • A self-starter mindset with a willingness to learn and take on new challenges.
  • Previous administration experience in construction, civil works, electrical contracting, or highway maintenance is considered an asset.

Why join us?

At Raylec Power LP, you'll be part of a supportive, forward-thinking team within the Mainroad Group, a respected infrastructure services provider in BC. We offer:

  • A collaborative and inclusive work culture.
  • Career growth and continuous learning opportunities.

#LPBC

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