Assistant to the Director

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba is looking for an Assistant to the Director. This position will be providing administrative assistance to the Director, including providing confidential secretarial support such as managing schedules, meetings, arrange travel, establish, and maintain appropriate files, employee payroll, process vacation reports and prepare and process work orders and requisitions. The Assistant to the Director will also be responsible for coordinating events, providing human resources, budget and operations support.

The qualifications and experience we're looking for:

THIS POSITION IS DESIGNATED FOR INDIGENOUS CANDIDATES. APPLICANTS MUST SELF-DECLARE ON THEIR COVER LETTER/RESUME AS INDIGENOUS (FIRST NATION, METIS AND/OR INUIT).

• Completion of a formal training program in a related field is required.
• Must have a valid class 5 Driver's License and access to reliable vehicle.
• Minimum of four years directly related experience is required.
• Experience within a post-secondary institution advancing Indigenous education is required.
• Experience in coordinating projects and events and working collaboratively with others is required.
• Previous administrative experience in an academic setting is preferred.
• Experience in collaborating with Indigenous communities and educational institutions is required.
• Strong working knowledge of university policies and procedures, understanding of the relationship between various units and decision-making bodies are strongly preferred.
• Accounting, writing, and editorial experience is strongly preferred.
• Previous experience with Indigenous organization is preferred.
• An acceptable equivalent combination of education and experience may be considered.
• Experience, knowledge, and competency with Indigenous cultures, history and community protocols is required.
• Strong critical thinking skills required.
• Strong time management skills required.
• Proficient in multi-tasking to meet multiple deadlines required.
• High degree of competency with word processing, spreadsheet, presentation, online meeting software, and excel spreadsheets required.
• Excellent oral and written communication are required.
• Attention to detail and ability to follow instructions required.
• Superior organizational skills and the ability to anticipate and resolve problems required.
• Superior ability to prioritize tasks required.
• Ability to work independently and in a team environment required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: October 27, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $26.62-$36.41 per hour

Expected hours: 35 per week

Work Location: In person