Assistant to the Director

Join to apply for the Assistant to the Director role at University of ManitobaThis role will be providing administrative assistance to the Director, including confidential secretarial support such as managing schedules, meetings, arranging travel, establishing and maintaining appropriate files, processing employee payroll, vacation reports, work orders, and requisitions. The Assistant to the Director will also coordinate events and provide human resources, budget, and operations support.University of Manitoba provided pay rangeThis range is provided by University of Manitoba. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.Base pay rangeCA$48,448.40/yr – CA$66,266.20/yrWe are a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and worldwide research, UM’s impact is global.Discover outstanding employee benefits, experience world‑class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.The opportunity:The University of Manitoba is looking for an Assistant to the Director. This position will provide administrative assistance to the Director, including confidential secretarial support such as managing schedules, meetings, arranging travel, establishing and maintaining appropriate files, employee payroll, processing vacation reports, and preparing and processing work orders and requisitions. The Assistant to the Director will also coordinate events and provide human resources, budget, and operations support.The qualifications and experience we’re looking for:Completion of a formal training program in a related field is required.Must have a valid class 5 Driver's License and access to a reliable vehicle.Minimum of four years directly related experience is required.Experience within a post-secondary institution advancing Indigenous education is required.Experience in coordinating projects and events and working collaboratively with others is required.Previous administrative experience in an academic setting is preferred.Experience in collaborating with Indigenous communities and educational institutions is required.Strong working knowledge of university policies and procedures, understanding the relationship between various units and decision-making bodies is strongly preferred.Accounting, writing, and editorial experience is strongly preferred.Previous experience with Indigenous organization is preferred.An acceptable equivalent combination of education and experience may be considered.Knowledge of Indigenous cultures, colonization, socio-economic issues, and importance of self-determination is required.Strong critical thinking skills required.Proficient in multi-tasking to meet multiple deadlines required.High degree of competency with word processing, spreadsheet, presentation, online meeting software, and Excel spreadsheets required.Excellent oral and written communication skills required.Attention to detail and ability to follow instructions required.Superior organizational skills and the ability to anticipate and resolve problems required.Superior ability to prioritize tasks required.Ability to work independently and in a team environment required.Satisfactory work record, including satisfactory attendance and punctuality, is required.Why the University of Manitoba?Along with being one of Manitoba’s top employers, we provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:Comprehensive group benefits and pension plan.Competitive vacation time.Employee and Family Assistance Program.A full spectrum of professional development opportunities.Apply today through the University of Manitoba’s recruitment site, UM Careers: https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPX?REQ_ID=41572Closing Date: November 10, 2025Applications will only be accepted if you apply on UM Careers.The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure for systemically marginalized groups who have been excluded from full participation at the University and the larger community, including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+.If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.Seniority levelNot ApplicableEmployment typeFull-timeJob functionAdministrativeIndustriesHigher Education #J-18808-Ljbffr