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Administrative Manager

8 hours ago

Winnipeg MB RM B, Canada AutoCanada Full time

Join the ride

Position : Administrative Manager

Dealership : ACX Corp Sup Winnipeg

Location : Winnipeg, Manitoba

Classification : Full time, Onsite, Immediate Opportunity

Salary: $75,000 + Bonus: Up to 0.5% of the Region's Earnings Before Tax (EBT)

Part of a bigger team

AutoCanada/ACX is the largest Canadian owned and publicly traded automotive dealer group operating in Canada and the US. We are innovative, data-driven and our commitment to our Team Members, customers and operational excellence fuels our success.

Our Team Members are at the heart of our success, building long-lasting, trust-based relationships with customers across Canada. Our national network provides opportunities and support to build the career that's right for you. Working here is fast-paced, non-stop, and a little unpredictable—and we love it.

Your area of focus.

The Administrative Manager is responsible for leading, training, and mentoring the administrative team, ensuring that all processes are executed efficiently, accurately, and in alignment with company standards. This leadership role focuses on building administrative excellence and supporting the region's operational and financial success.

What drives your day to day?

Primary responsibilities include, but are not limited to:

  • Leadership & Training
  • Mentor, coach, and train administrative staff to develop expertise in company systems, tools, and software.
  • Establish best practices and ensure consistent application across all administrative functions.

  • Foster a culture of accountability, professionalism, and continuous improvement.

  • Operational Oversight

  • Oversee the organization and efficiency of administrative workflows to maintain a world-class working environment.
  • Ensure that customer service standards are upheld by guiding and supporting the team in handling internal and external interactions professionally.

  • Monitor task completion and address gaps through corrective training and support.

  • Financial Oversight

  • Supervise and validate administrative functions related to Accounts Payable (AP), Accounts Receivable (AR), and payment entry.
  • Work closely with the accounting department to ensure timely reconciliations and accurate reporting.

  • Track and review administrative financial processes, ensuring adherence to policies and compliance requirements.

  • Reconciliations & Compliance

  • Ensure that vendor, supplier, and financial reconciliations are completed by staff on schedule and without material discrepancies.

  • Monitor compliance with documentation standards for HR, payroll, accounting, and vendor management.

  • Collaboration & Communication

  • Act as a liaison between the administrative team and other departments (HR, IT, Operations, Accounting).

  • Support regional leadership by providing accurate administrative updates, reports, and recommendations.

  • Continuous Improvement

  • Identify and implement process improvements, ensuring administrative efficiency and accuracy.
  • Provide feedback and develop tools that enhance productivity, reporting accuracy, and staff effectiveness.

What are the must haves...

  • Minimum of 3 years experience in a Collision Centre Estimator, or Office Manager role.
  • Ability to be professional and deliver exceptional service to clients
  • Excellent verbal and written communication, combined with the ability to interact and gain the support of senior leadership and other decision makers
  • Strong organizational and time management skills
  • Ability to manage priorities, perform a variety of tasks and meet required deadlines and targets
  • A person who is a team player, of high integrity who is trusted by others and consistently honors their commitments
  • Detail oriented, self-motivated and resourceful
  • Excellent skills in Word, Excel and PowerPoint. Highly skilled in standard office software (MS Office, SharePoint, etc.)
    Must possess a valid driver's license and a safe driving history

The Perks.

  • Competitive Compensation and Benefits Package
  • Employee Vehicle Purchase & Service Plans
  • Employee and Family Assistance Programs
  • Company-wide appreciation events and contests throughout the calendar year
  • Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Can you picture yourself here already?

We hope so. It's equally as important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

If you think you're a good fit to come along on our ride, apply now through our website at We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.