Administration Manager

2 weeks ago

Winnipeg, Canada JMT Consultants Full time

JMT Consultants is seeking a dynamic and driven Administration Manager to play a key role in maintaining seamless administrative operations. As a critical member of our team, you’ll take ownership of a wide range of responsibilities, from managing facilities and workflows to coordinating key operational processes. Reporting directly to the Administration Director, this hands-on role offers the opportunity to make a significant impact on the efficiency and success of our organization. If you’re someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping things running smoothly, this is your chance to contribute to a growing and innovative company.

**What You’ll do**:

- **Oversee** Administrative Operations**: Independently coordinate and implement administrative processes, ensuring all workflows run smoothly.
- **Facility** Management**: Oversee building maintenance, equipment management, and vendor relationships to maintain an efficient and safe workplace.
- **Task** and Workflow Management**: Ensure all tasks are accurately entered and tracked in the company workflow tool, maintaining timelines and priorities.
- **Event** and Travel Coordination**: Organize company events, arrange staff travel, and oversee logistics for tradeshows and conferences.
- **Vendor** and Supply Management**: Manage vendor contracts, monitor office inventory, and coordinate the shipment of materials across North America.
- **Records** Management**: Maintain and organize company records and administrative documentation, ensuring accessibility and data integrity.
- **Proactive** Improvements**: Identify operational inefficiencies and propose innovative solutions to enhance processes.

**What makes you stand out**:

- **Thrives in Independent Roles**: You excel in a hands-on role, taking ownership of tasks with mínimal supervision
- **Facility Management Expertise**: Demonstrated experience in managing building maintenance and vendor relationships.
- **Exceptional Organizational Skills**: You prioritize tasks effectively, ensuring nothing falls through the cracks in a fast-paced environment.
- **Detail-Oriented Problem Solver**: You anticipate challenges and offer creative, practical solutions.
- **Outstanding Communication Skills**: Your ability to communicate clearly helps you collaborate effectively with colleagues and vendors.

**Why You'll Love It Here**:

- **Annual Performance-Based Bonus**: Recognizing your hard work and celebrating your achievements.
- **Comprehensive Benefits**: Enjoy a competitive medical, dental, and vision benefits plan to support your health and well-being.
- **RRSP Matching Plan**: Prepare for your future with our retirement savings plan and matching contributions.
- **Dynamic Work Environment**: Thrive in a culture that encourages growth, collaboration, and innovation.
- **Supportive Culture**: Join a team that values diversity, mutual respect, and shared success.

**Must Haves**:

- Bachelor’s degree in Business Administration, Office Management, or a related field (or equivalent experience).
- **5+ years of experience** in a similar role managing administrative and facility operations.
- Strong proficiency in tools like Microsoft Office Suite, Asana, and other workflow management software.
- Proven ability to manage competing priorities and meet deadlines with mínimal supervision.
- Must be legally eligible to work in Canada.
- Leap into Action

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