Administrative Assistant

7 days ago

Etobicoke ON MW R, Canada REXDALE HYUNDAI Full time $36,000 - $42,000 per year

Administrative Assistant

Rexdale Hyundai, one of Ontario's top Hyundai dealerships, is seeking a dynamic and friendly full-time Administrative Assistant to join our team If you thrive in a fast-paced environment and excel at balancing multiple responsibilities, we want to hear from you.

About the Role:

As the central point of contact for Rexdale Hyundai customers, you will handle both reception and crucial administrative duties such as vehicle stocking and licensing. The ideal candidate will be highly organized, well-spoken, and fluent in English, as effective communication is a key part of this role.

Schedule:

  • Shift: 12 PM - 9 PM

Key Responsibilities:

  • Greet and welcome guests to the dealership, directing them to the appropriate department or personnel
  • Answer and direct all incoming calls promptly and professionally
  • Handle general inquiries and minimize caller hold times
  • Take detailed messages when calls cannot be transferred, including caller's name, phone number, time of call, and requested information
  • Track and log all incoming sales calls and sales traffic
  • Stock vehicles and manage related documentation
  • Complete all licensing duties for vehicle sales
  • Receipt all Credit Cards, Cheques, Drafts, and Cash for vehicle sales
  • Create customer numbers for all new sales customers in ERA
  • Revise and distribute company telephone lists as needed
  • Perform clerical duties such as arranging couriers, proofreading, and assisting other administrative departments
  • Maintain supplies of forms, new customer file folders, and other materials used by the Sales Department
  • Ensure a professional appearance and tidy work station at all times
  • Follow all company and manufacturer policies, directives, and procedures
  • Perform other tasks as assigned by management

Performance Criteria:

  • High level of customer satisfaction
  • Efficiency and accuracy in maintaining files and records
  • Punctuality and reliability

Skill & Effort Requirements:

  • Exceptional multitasking and organizational skills
  • Able to manage both reception and administrative responsibilities efficiently
  • Personable with high customer-relation skills and a pleasant, professional telephone manner
  • Fluent, well-spoken English and excellent communication/interpersonal skills
  • Solid typing and filing abilities
  • Manual dexterity for typing/keyboard work
  • Computer literacy

What We Offer:

  • Fun and energetic environment
  • Ongoing coaching, support, and training
  • Attractive compensation plan
  • Comprehensive benefits for you and your family
  • Opportunity to build a rewarding career with a top-performing team

Rexdale Hyundai is an inclusive employer. Accommodation is available under the Human Rights Code and in accordance with Accessibility for Ontarians with Disabilities Act. If you require a disability accommodation in order to participate in the recruitment process, please contact us and provide your contact information. A hiring manager will contact you within 48 hours.

We thank all those who apply and advise that only those selected for further consideration will be contacted

Job Types: Full-time, Permanent

Pay: From $18.00 per hour

Work Location: In person

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