Bookkeeper

1 week ago

Thunder Bay, Ontario, Canada Oshki Wenjack Full time $40,000 - $60,000 per year

** This position does not qualify for immigration pathways**

WHO WE ARE:

Oshki-Wenjack's mission building and empowering First Nations futures.

 VISION STATEMENT:

Oshki-Wenjack's vision is to strengthen Nations through First Nations education

 POSITION SUMMARY

Reporting to the Director of Trades, this part time position is focused on 4 key areas: Budgets for the Trades Dept, reconciling invoices, banking, accounts Payable and general financial related administrative duties. In each function the bookkeeper must ensure they are detail orientated. This position will be integral to keeping a complete and accurate record of all the financial transactions of the Trades Dept. in a systematic, orderly, logical manner.

 KEY RESPONSIBILITIES

·       Following budgets of TPA

  • Recording financial transactions

  • preparing financial statements

  • maintain compliance with tax regulations

  • Record invoices using Ellucian/ Colleague software.

·       Complete banking requisitions

·       Journal entries

·       Process travel advances

·       Process employee claims for accommodations, living expenses, committee meetings, daycare, any emergencies, and participant costs.

·       Ensure expenditures are approved by authorized personnel

·       Prepare cheque requisitions for invoices

·       Verify budgeted amount has been allocated for the preceding requests

·       Maintain filing systems with hard copies of all documents

·       Assist with preparing quarterly reports for internal and external reports

·       Coordinate and liaise with Director of Trades

Other Duties

·       Take personal responsibility to increase sensitivity, awareness, and implementation of Oshki-Wenjack's cultural teachings and organizational practices in both professional conduct and work-related deliverables.

·       Access and utilize Elders and Knowledge holders for teachings and guidance as it relates to work deliverables.

·       Be prepared to work in conjunction with the philosophy and mandate of the Institute.

·       Adhere to the Policies and Procedures as set by the Institute.

·       Always maintain professionalism.

·       Adhere to the Code of Ethics and positive relationship building.

·       Regular attendance and conduct at work according to the requirements of Oshki-Wenjack's Policies and Procedures.

 COMPETENCIES REQUIRED

Specific Knowledge:

·       Budgets

·       GAAP would be preferred

·       Data entry

·       Spreadsheets

·       Invoicing

 Skills and Attributes

·       Accuracy

·       Efficient interpersonal skills

·       Reliability

·       Team player

·       Self motivated

QUALIFICATIONS AND REQUIREMENTS

Required

·       Post-secondary diploma in Office Administration, Business Accounting or Business Administration with 2 to 3 years of progressive experience.

·       Experience in a post-secondary setting would be considered an asset.

·       Equivalencies may be considered.

·       Microsoft Excel, Word, and Outlook

·       Accounting Software

WORKING CONDITIONS

·       Fast paced environment

·       Repetitive tasks

·       Work under pressure

·       Tight deadlines

ADDITIONAL INFORMATION

The Bookkeeper position is based at the Centennial Square location; however, all employees may be required to work across other sites or at home from time to time.

 Health & Safety

All employees are required to carry out their duties in a manner that does not adversely affect their own health and safety and that of others by reporting all potential hazards; and all incidents and injuries; as well as co-operating with any measures introduced in the workplace to improve health and safety.

Job type: Part-Time Contract with potential for extension

Schedule:

·       Flexible

·       Day shift

·       Monday to Friday

·       In-person

Experience:

· years

License/ Certification:

·       N/A

 Employment is subject to:

·       Satisfactory Criminal Record Check

·       Proof of Education requirements

·       Proof of licenses or certifications

·       Must sign an Oath of Confidentiality

·       Must be willing to work a flexible 21-hour work week.

·       Oshki is committed on implementing measures to protect its community members, staff, and other stakeholders from COVID-19. As a result, Oshki has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required.

The above statements are the general functions of the position and should not be interpreted as a detailed description of all the work requirements that may pertain to the job. This position description will be reviewed on an annual basis and may be subject to change.

Oshki-Wenjack is committed and dedicated in building a workforce that reflects the demographics that we serve. In alignment with our Mission and Mandate and in accordance with Ontario Human Rights Code and the Canadian Charter of Rights and Freedom, preference will be given to candidates of Indigenous ancestry. Candidates are encouraged to self identify as being of Indigenous ancestry (First Nation, Metis, or Inuit).

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