Payroll and Benefits Agent

Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.

Description:

Under the supervision of the Senior Business Partner – Human Resources, the Payroll and Benefits agent is responsible for the overall handling of the payroll process. He or she acts as the contact person to answer and support the various departments, both internal (users) and external (governments and others).

Departmental mission:

To provide departments with leadership in order to guarantee a quality workforce and offer a healthy, stimulating, and safe work environment, while ensuring equity and respect for others and maintaining excellence in our practices.

General responsibilities and goals:

• Perform the final verification of the weekly data entry for the payroll process
• Manage the vacation, sick leave, floating holiday and accumulated time banks, provide a list to all staff managers of the number of weeks' vacation for their employees, manage the 4% and 6% vacation for part-time employees, and calculate sick leave hours for part-time employees pro-rated to that of permanent employees
• Carry out the year-end process and create the new year, apply the new group insurance rates for employees according to their category, apply the new pay rates according to the various collective agreements, and update the seniority of part-time employees each year, providing a list of these to the union
• Balance all accounts for government and other deductions, print RL-1 and T4 slips, provide a list for actuaries of the calculation of pensionable earnings and contributions to the pension fund, and balance the group insurance bill for all active and retired employees to determine taxable benefits
• Upon receipt of a subpoena, provide details of salary and other benefits regarding an employee to the defence attorney and complete records of employment
• Create and maintain employee records
• Generate and process attendance records approved by the departments in a decentralized payroll system, enter and balance data, run the payroll calculation and produce all related reports
• Prepare government and other remittances, including payment requests to make these remittances and carry out the accounting follow-up of these various budget items
• Prepare payroll registers and provide various lists and reports as required
• Prepare receipts or duplicates for the RL-1 and T4 slips
• Perform any other related tasks

Job requirements:

• The position requires a technical college diploma or equivalent;
• The position requires one (1) year to less than two (2) years of experience;
• Knowledge of MS Office;
• Bilingualism (spoken and written French and English)

Would be considered an asset

• Successful completion of the Canadian Payroll Association course;
• Knowledge and proficiency in Kronos and VIP (DLGL) payroll software;
• Ability to interpret collective agreements;
• Autonomy, organizational skills, discretion, tact and courtesy

Schedule:

35 hours per week

Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus 45 minutes for lunch; Friday, 8:00 a.m. to noon.

Footnote:

• The City of Pointe-Claire is an equal opportunity employer and invites women, Aboriginal people, members of visible minorities, ethnic minorities and handicapped persons to submit their candidacies. We thank you in advance for your application; however, only candidates who are selected will be contacted.