Payroll and Benefits Administrator

POSITION: Payroll and Benefits Administrator

SALARY: $50,000 - $65,000

STATUS: Full Time

HOURS OF WORK: 37.5 hours

LOCATION: Brockville, Ontario

HOURS OF OPERATION:

Monday- Friday:

REPORTS TO: Executive Director

BENEFITS: 4 weeks vacation, personal leave, appointment and inclement weather time, 14 statutory holidays, HOOP (Healthcare of Ontario Pension Plan), and medical and dental benefits.

The Upper Canada Family Health is seeking to hire a highly organized and experienced Payroll and Benefits Administrator to join our team. Reporting to the Executive Director, the Payroll and Benefits Administrator is responsible for administering payroll, managing the medical/dental benefits packages, overseeing pension administration (HOOP), ensuring compliance with payroll legislation and supporting HR programs for a workforce of more than 40 employees in a unionized environment.

Key Responsibilities:

Payroll Management:

• Collect, verify and process payroll information
• Determine pay and benefit entitlements for employees
• Maintain accurate payroll records, including attendance, leaves and overtime
• Prepare, verify and process all employee payroll related payments (regular pay, benefit payments, bonuses, vacation pay etc.)
• Ensure compliance with tax regulations, source deduction remittances, pension, benefits and union dues collections.
• Preparing year-end T4s and Records of Employment (ROEs) as needed.
• Prepare payroll reporting and audit documentation to ensure year-end compliance.
• Administer compensation programs and ensure alignment with policy and collective agreements.
• Maintaining continuing education related to payroll rules and legislation required
• Ensure compliance with the Collective Agreement for all payroll related activities

Pension & Benefit Management:

• Complete, verify and process forms and documentation for benefit administration (pension plans, leaves, Registered Retirement Savings Plans, medical and dental insurance)
• Compile, review and monitor statistical reports, statements and summaries related to pension and benefit accounts
• Coordinate the administration of the group benefits program
• Coordinate new employee onboarding and offboarding
• Prepare monthly contribution summaries and payments to the pension plan
• Prepare year end data reports for each employee enrolled in the pension plan

Human Resources:

• Respond to HR related queries from staff
• Liaise with the management team on payroll, pension and benefit related processes, budgeting and forecasting
• Maintain employee records and liaise with external auditors on HR related matters
• Prepare and maintain policies related to employment laws and payroll legislation

Systems & Tools:

• Utilize HRIS and payroll platforms- experience with Ceridian Dayforce and HOOPP Insight is a strong asset.
• Experience in a unionized environment and experience with Collective Agreements an asset

Qualifications:

• Post-secondary degree in Human Resources, Accounting, Business Administration, or a related field.
• 5+ years of experience in HR and/or payroll/financial roles.
• Experience working in a unionized environment with knowledge of collective agreements and labour relations.
• In-depth knowledge of payroll processing, benefits, administration, and pension plans (HOOP preferred).
• A strong understanding of employment standards and relevant legislation.
• Proficient in Microsoft Office and HR/payroll systems (Ceridian Dayforce preferred).
• Certification with the National Payroll Institute, CHRP or CHRL designation (or working toward it) is an asset.
• Strong financial/accounting background is an asset.

Please send a cover letter and resume to:

by November 4, 2025 at 4:00pm

We thank all applicants for their interest but only those being interviewed will be contacted.

Please visit the Upper Canada Family Health Team website or the Upper Canada Family Health Team Facebook page for more information.

Job Types: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Work Location: In person