Paymaster (Payroll and Benefits Agent)

Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.

**Description**:
Under the supervision of the Manager - Compensation and Benefits, the jobholder is responsible for the overall handling of the payroll process. He or she acts as the contact person to answer and support the various departments, both internal (users) and external (governments and others). He or she assists clerks in their tasks.

**Departmental mission**:
To fairly and transparently manage all administrative processes and, in close cooperation with departments, to effectively and efficiently manage financial, human, and physical resources, with the aim of achieving the objectives set out in the strategic planning.

**General responsibilities and goals**:
**The jobholder’s main responsibilities are as follows**:

- Perform the final verification of the weekly data entry for the payroll process
- Manage the vacation, sick leave, floating holiday and accumulated time banks, provide a list to all staff managers of the number of weeks’ vacation for their employees, manage the 4% and 6% vacation for part-time employees, and calculate sick leave hours for part-time employees pro-rated to that of permanent employees
- Balance all accounts for government and other deductions, print RL-1 and T4 slips, provide a list for actuaries of the calculation of pensionable earnings and contributions to the pension fund, and balance the group insurance bill for all active and retired employees to determine taxable benefits
- Upon receipt of a subpoena, provide details of salary and other benefits regarding an employee to the defence attorney and complete records of employment
- Create and maintain employee records
- Generate and process attendance records approved by the departments in a decentralized payroll system, enter and balance data, run the payroll calculation and produce all related reports
- Prepare government and other remittances, including payment requests to make these remittances and carry out the accounting follow-up of these various budget items
- Prepare payroll registers and provide various lists and reports as required
- Prepare receipts or duplicates for the RL-1 and T4 slips
- Perform any other related tasks

**Job requirements**:

- College diploma in a relevant field and with an appropriate profile or any combination of equivalent education/experience;
- Successful completion of the Canadian Payroll Association course would be an asset;
- A minimum of five (5) years of relevant experience;
- Knowledge and proficiency in Kronos and Coba payroll software would be an asset;
- Knowledge and proficiency in the Windows environment and Excel software;
- Ability to interpret collective agreements;
- Spoken and written French and English;
- Autonomy, organizational skills, discretion, tact and courtesy.

**Schedule**:
35 hours per week

For the period between Thanksgiving and the first (1st) Monday of May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one (1) hour for lunch. For the period between the first (1st) Monday of May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus forty-five (45) minutes for lunch; Friday, 8:00 a.m. to noon.

**Footnote**: