Accounts Payable Analyst

1 week ago

Calgary, Alberta, Canada Airswift Full time

Airswift is seeking a
S2P Accounts Payable Analyst
to work for a major Oil & Gas client on a
1-year contract
with a huge possibility of being extended.
This role will support their operations in
Calgary, AB.

The Position:

Working as a member of the company's S2P (Source to Pay) project team in Calgary, the successful candidate will be responsible for all tasks associated with the implementation of a 3-way invoice match. In addition to processing invoices, the incumbent must work with team members and stakeholders to adapt new practices and to provide change support in a sustainable and effective manner.

Qualifications:

  • Post-secondary certificate, diploma, or degree in accounting.
  • Good knowledge of generally accepted account principals and procurement practices.
  • Solid working knowledge of Microsoft Word, Outlook, and Excel (V-Lookups, pivot tables, & functions)
  • Strong communication skills (verbal and written) with the ability to interact effectively with internal and external customers at all levels.
  • Demonstrated adherence to policy, procedures, and controls.
  • High level of accuracy and attention to detail while prioritizing and handling a large volume of work.
  • Strong work ethic, highly motivated, proactive and adaptable to change.
  • Previous experience with OnBase, Q-byte and Maximo is an asset.
  • Experience with managing invoices through an electronic environment is an asset.

Responsibilities:

  • Accurately receive daily on-site expenditures against purchase contracts through LEMs (labour, equipment, and materials) tickets in accordance with the Company's Service Ticket Requirements.
  • Effectively communicate with vendors regarding LEMs ticket processing, providing support and guidance when a vendor is non-compliant with the Company's requirements.
  • Effectively communicate with and support internal stakeholders when identified that LEMs tickets require internal action to receive costs against purchase contracts.
  • Complete vendor summary compliance reviews and work with vendors to communicate established process.
  • Complete invoice attestation cycle (3-way match: Invoice – Receipt – Purchase Order) within the required timeframe including compliance to the the Company's Supplier Invoice Requirements.
  • Follow established procedures for non-compliant invoices.
  • Contribute to the tracking of required information to support Key Performance Indicator reporting.
  • Respond to vendor and internal stakeholder inquiries regarding payments, outstanding invoices and processes.
  • Procedure manual documentation development and maintenance.
  • Provide input into the continuous improvement of current and new business processes.
  • Provide potential backup support to the Accounts Payable Team
  • Assist with special accounting projects as required.

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