Graduate Administrative Coordinator

Organizational UnitUniversity of Victoria -> Faculty of BusinessLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date17 December 2025Please note that positions will close at 4 p.m. on the closing date.FTE1Salary Grade$65, $85,633.00Additional Posting InformationPlease note that while the university encourages and accepts external applications, a strong pool of internal candidates has been identified for this opportunity.Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSG8Employee Group:PEA - Regularof Hires Needed1CategoryGeneral ManagementAbout this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.*This position is eligible for a Hybrid Work Arrangement*The salary range for this position is:Recruitment range: $65,860- $72,607 starting salary determined by the PEA Collective Agreement.Performance range: $85,633 salary range ceiling is available through annual performance increases.Job SummaryThe Graduate Administrative Coordinator (GAC) reports directly to the Gill Graduate Master Program Manager while supporting Associate Director Operations for program admissions.Major responsibilities include the effective administration and operation of the MBA programmes and/or MM/MGB programmes, depending on the program assigned, within the Gill Graduate School, including student services (advising students and faculty on graduate program-related matters, and registration functions), admissions, communications and marketing, orientation, student award funding, program budgeting and verifying program completion. The position is the main point of contact for the Gill Graduate Master Programmes with the Faculty of Graduate Studies (FGS) and the Graduate Admissions and Records Office (GARO). The Graduate Program Coordinator also liaises with our internal Immigration consultant, Business Co-op and Career and other units on campus in the care of incoming and continuing graduate students.This position requires self-direction to ensure all aspects of the role including support for marketing and recruitment, admissions, pre-arrival and program support activities for students are maintained at a high level.Job RequirementsThis position requires an undergraduate degree and at least three (3) years of experience in a coordination, program administration, or similar role. An equivalent combination of education and experience may be considered.Knowledge, skills, abilities include:Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.Advanced proficiency with word processing, spreadsheet, database, video-conference and website software.Advanced administrative and organizational skills working within a complex environment.Strong cultural and inter-societal acumen, in particular Indigenous acumen.Previous experience working independently with the proven ability to allocate time effectively while managing multiple and changing work priorities.Excellent organizational, interpersonal, and administrative skills.Strong communication skills (written and verbal) with the demonstrated ability to exercise judgment and discretion when dealing with applicants, students, faculty, staff, and the public.A strong student service ethic and a high level of integrity regarding cultural, sensitive, and confidential matters.Self-directed with the proven ability to determine work priorities and act on them without needing direction.A demonstrated ability to learn, interpret, and explain relevant policies and procedures from multiple sources.Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.Read our full equity statement here: Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: Any personal information provided will be maintained in confidence.What UVic Offers: To learn more click here