Graduate Secretary

Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Indigenous Governance Program- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 19 December 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,363.00 - $4,525.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB7- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Employee Group: - CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **_*This position is eligible for a Modified Work Schedule*_** - **Indigenous Peoples** - Job SummaryThe School of Indigenous Governance is Canada’s leading school for the advancement of Indigenous knowledges, creativity, and activism. Our graduate programs support the training and education of future Indigenous leaders through innovative models of governance and nationhood that draw inspiration from Indigenous ways of knowing and learning, community-based research practices, and intersectional, critical, and Indigenous feminist approaches. Under the supervision of the Academic Administrative Officer, the Graduate Secretary provides essential administrative and secretarial support to the school. This role encompasses graduate secretary duties, program administration and office support, while closely collaborating with the Director and Graduate Advisor to ensure smooth operations. - Job Requirements**Experience**: This position requires a level of education, training, and experience equivalent to 1 years’ experience working within a comparable environment. **Knowledge/Skills/Abilities**: - Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. - Ability to prioritize and manage time and tasks with attention to detail. - Ability to problem solve by using judgement, independent thinking and/or analysis. - Ability to interpret policies and procedures. - Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences. - Experience composing various communications such agendas and minutes. - Experience in maintaining confidential and sensitive information. - Experience working within Indigenous communities/organizations is an asset - Experience handling confidential and sensitive information is an asset **Preference will be given to applicants with**: - Experience with UVic information systems. - Experience working with Graduate Admissions and Records, Faculty of Graduate Studies, FAST, Banner, and SharePoint. - Experience working with Graduate students or Graduate programs. - Ability to work occasional evenings and weekends as required to assist with IGOV events. **Specialized Knowledge/Education**: - Secondary school diploma or equivalent. - Knowledge of Indigenous nations' histories and protocols and the impacts of colonial history. **Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. **What UVic Offers**:To learn more click here.