Internal Coordinator

Are you passionate about supporting student leadership, driving organizational efficiency and fostering a welcoming campus hub? Play a pivotal role at the Toronto Metropolitan Students' Union (TMSU) – the association amplifying student voices and building community at TMU. As the Internal Coordinator, you will empower our team and members by shaping office systems, supporting executive initiatives, and serving as the connection point for students and campus partners.

Make a direct impact at the heart of student life

Who Are We:

The Toronto Metropolitan Students' Union (TMSU) advocates for all TMU students, offering diverse programming, essential services, and a vibrant community for students' success. Our offices are a hub where ideas, collaboration, and support converge to create a unified campus voice. At TMSU, we strive for operational excellence, member engagement and continuous improvement so every student feels seen and heard.

What You'll Do:

· Create a Welcoming Environment: Serve as the first point of contact for the TMSU office, greeting members and visitors, answering inquiries, and maintaining an organized, professional front office.

· Operational Support: Manage communication systems, maintain directories, and streamline internal office systems including filing, databases and archives.

· Administrative Coordination: Approve and organize office postings, oversee the processing of mail, arrange couriers and ensure supplies are available for staff and directors.

· Event and Meeting Logistics: Assist with planning and supporting Board and committee meetings, general membership meetings, and retreats, including minute-taking and agenda preparation as Secretary of the Board.

· Staff Scheduling: Coordinate scheduling for front desk staff, track part-time staff hours, and assist with administrative aspects of work-study and employment programs.

· Contract and Policy Process: Conduct RFPs for new agreements; provide feedback on contracts; assist management with bylaw, policy, and constitutional matters.

· Equipment Oversight: Maintain office equipment, coordinate repairs, and manage related vendor relationships.

· Membership Outreach: Support campaigns and events, help with recruitment, and contribute to TMSU's marketing and promotional activities.

· Election Support: In conjunction with management, hire and supervise the Chief Returning Officer for TMSU general elections, advise on elections and referenda.

· Space Booking: Process Space requests and liaise with the university on booking matters.

· Other Duties: Address additional organizational needs and provide support to the Executive Director and Management as required.

Education, Training, Skills & Experience

The ideal candidate will have:

· Education: Postsecondary degree or diploma in Office Administration, Business, Community Development or a related field.

· Experience: Minimum 2 years in a coordinating or administrative support role – preferably in a unionized, non-profit, or student-focused organization.

· Skills:

o Superior organizational and time management skills.

o Strong written and verbal communication.

o Ability to work independently and collaboratively within diverse teams.

o Comfortable using office software, managing databases, and handling records.

o Discretion and commitment to maintaining confidentiality.

· Attributes:

o Friendly, approachable and resourceful.

o Passion for supporting students, member engagement and inclusive practices.

o Adaptable and committed to organizational improvement.

Start Date: How soon can you start?

Hours/Week: Full-time, 40 hours/week, unionized position (CUPE)

Location: On-campus, with possible hybrid flexibility coordinated with TMSU management.

Why Join Us?

· Be part of a unionized team supporting TMU students.

· Enjoy a collaborative, energetic workplace at the heart of campus life.

· Play an essential role in organizational success and student engagement.

Apply Now

Deadline to apply: November 3, 2025.

Don't wait too long to apply, as we review applications as we receive them

The Toronto Metropolitan Students' Union is independent and autonomous from Toronto Metropolitan University. TMSU is committed to employment equity and encourages the hiring of qualified individuals from diverse communities, including: First Nations, Inuit & Métis people, persons of colour, persons with disabilities, members of the queer community, trans people, and women.

Please let us know if you need any accommodations during the recruitment process. We appreciate the interest of all applicants and will contact those selected for interviews. We look forward to hearing from you

Job Types: Full-time, Permanent

Pay: $64,021.83 per year

Work Location: Hybrid remote in Toronto, ON M5B 1E9