Office Coordinator and Internal Communications

The activity of GreenFirst Forest Products is rooted in the forest For us, well-managed forests really make sense for our business, our communities, and the environment. We have a deep connection to Canada's forest lands and sustainability. If this commitment to the environment and Canada's forests resonates with you, come join our team.

**Position : Office Coordinator and Internal Communications Specialist**

**Location : Toronto, ON**

GreenFirst is looking for an office coordinator to provide general assistance across multiple departments with administrative requests. The position will report to the Director, Corporate Relations.

**Commitment**:

- Live up to GreenFirst's values, principles, and guidelines.
- Bring an open and cooperative attitude to your job, contributing to our positive work environment.
- Comply with all health, safety, and environmental standards, as well as applicable regulations and laws.

**Responsibilities**:

- Coordinate and write a bilingual newsletter for internal distribution.
- Write bilingual memos for all news and events occurring at the company.
- Develop and execute Internal Communications plans with cohesion and precision.
- Help to implement internal communications strategies and projects with the communications team
- Assist in the creation and proofreading of communication documents.
- Develop office procedures and optimize existing processes to increase operational efficiency.
- Ensure office operations run effortlessly and professionally.
- Oversee organization of office inventory and distribution. Including support with promotional goods.
- Coordinate monthly and weekly payments with respective departments (Accounting, Invoices, etc.)
- Handle incoming and outgoing packages and mail; coordinate with appropriate departments or employee to forward mail to within the company (Invoices, Accounting, HR, etc.)
- Assist with staff on-boarding and off-boarding, including requesting equipment set-up and system access
- Create and edit spreadsheets, documents, and presentations, including printing and binding, for internal and external meetings
- Coordinate and manage some specialty travel arrangements.
- Manage the passes required for the office access, including parking passes and afterhours access.
- Support and coordinate internal events and attend to guests in the office
- Organize and catalog paper as well as digital files
- Support translating communications.

**Requirements**:

- Must have exceptional writing skills in both French and English
- Mandatory in-office position
- Detail-oriented and organizational skills: In this role, you will work on multiple projects at any given time. Exceptional organizational skills and a keen eye for detail is essential.
- Interpersonal skills: Strong interpersonal skills are necessary for an Internal Communications role. In addition, you will regularly interact with several people and departments
- Strong communication skills: The role entails the ability to execute writing clear and concise messages (with a flare of creativity), on company announcements, and all other communications, some that may be used externally.
- Multitasking abilities: Working on multiple communication projects, handling administrative duties, and running office operations are part of a day's work.
- Technical Skills: Proficiency in Microsoft Office (Outlook, Word, PowerPoint and Excel). Experience with Public Companies and Digital media will be considered an asset.
- Self starter: Day-to-day office duties will be coordinated by position, the ability to organize, inventory, prioritize will be an asset.

**Please send your resume and cover letter